Executive Assistant
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
The Executive Administrative Assistant will support the VP Systems ideal candidate must be highly effective working in a fast-paced environment collaborating with a team and have a high level of proficiency using internal IT systems for travel purchasing and communications. Competency in MS Office applications including Outlook Excel and Power Point is Executive Administrative Assistant position requires excellent interpersonal skills organizational and project management skills integrity and the ability to handle confidential information in a sensitive and mature manner.
Responsibilities:
- Apply excellent judgement as a representative of NXP in interactions with senior leaders customers and global teams
- Manage executive schedule/calendars and coordinate meeting logistics
- Make purchases of equipment and supplies and reconcile purchasing card spending
- Book itineraries for domestic and international travel and submit expense reports
- Prepare and submit applications for travel visas
- Enter purchase order requisitions track approvals in Coupa and navigate SAP for vendor invoice approvals
- Coordinate with facilities for onsite repairs and maintenance
- Plan and manage travel and logistics for offsite staff meetings when needed
- Initiate domestic and international shipping requests for direct team
- Review and approve international shipping requests through SICAT for greater organization
- Support social events event planning logistics and community engagement for local teams as part of the admin team
- Drive and coordinate quarterly communication town hall meetings and logistics
Desired Skills/Experience:
- 5 years as an Executive Administrative Assistant
- Highly attentive to detail thorough and thoughtful approach to work
- Effective at professionally & productively managing interruptions of workflow with poise remaining flexible & accessible to minimize disruption
- Capable decision making and ability to prioritize daily tasks anticipate needs and propose solutions
- Collaborative and able to work with a diverse team of professionals
- Proactive in anticipating needs of executives and resourceful under pressure
- Adept and open to learning various new internal IT systems as needed (e.g. Concur Coupa SICAT and SAP)
- Highly capable with MS Office applications including Outlook Excel PowerPoint SharePoint and Teams
- Ideal candidates should possess a college degree
#LI-DNI
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
NXP is a global semiconductor company creating solutions that enable secure connections for a smarter world.
