Personal Assistant to Distinguished Professor (at the rank of Administrative Assistant II) in the Department of Physics

Personal Assistant to Distinguished Professor (at the rank of Administrative Assistant II) in the Department of Physics (Ref.: 534776)

The Role

The Department of Physics is seeking a highly skilled and proactive Personal Assistant to support a distinguished Professor and his research group in all aspects of academic research and public engagements. The appointee will be responsible for a wide spectrum of administrative work including but not limited to providing comprehensive administrative support such as managing complex calendars travel arrangements and correspondence; organizing events meetings conferences lectures and special events; arranging schedules for visitors and coordinating logistics for academic and public engagements; liaising with university departments and external collaborators on behalf of the Professor; purchasing consumables handling reimbursements and managing procurement processes as required; and assisting with grant applications research proposals and progress reporting. The appointee will also perform any other duties as assigned.

Qualifications and Qualities

• A Bachelors degree or above with at least 10 years relevant work experience in administration
• Excellent command of both spoken and written English and Chinese (including Cantonese and Putonghua)
• Strong interpersonal organizational problem-solving and communication skills
• Ability to prioritize multiple tasks in an efficient manner
• Mature meticulous and self-motivated with the ability to work independently and attentive to details even under pressure
• A high level of computer literacy/IT skills
• Experience in a University setting is a plus but not mandatory
• Experience in supporting senior academic or scientific leaders
• Familiarity with research administration and grant processes
• Knowledge of university operations and international collaborations

What We Offer

The appointment will be made on fixed-term full-time contract for 2 years to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary.

How to Apply

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until 19 April 2026 or until the post is filled whichever is earlier. Shortlisted candidates will be invited to an interview.

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