Executive Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
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Job Summary
Description
Job responsibilities
- Maintain complex and detailed calendars; manage the coordination and logistics of both internal and external meetings
- Screen incoming calls and determine the level of priority while using caution in dispensing information
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects for offsite conferences and external events including catering and transportation
- Process invoices and T&E expense claims for team members and ensure all policies are followed and items are processed within provided guidelines.
- Assist with staff on-boarding and off-boarding which includes requesting equipment setup and system access
- Produce high quality emails and messages to individuals at all levels of the organization
- Handle regular activities without prompting and advise in advance with issues or delays
- Assist in editing spreadsheets and presentations including printing and binding for client meetings; maintain current organizational charts and Executive Bios
- Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
- Lead and coordinate on ad hoc projects as requested
Required qualifications capabilities and skills
- At least 3-5 years of administrative experience ideally supporting at the Managing Director level (or equivalent) or above
- Advanced ability to organize
- Tact and good judgment in confidential situations and proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans ov ... View more
