Clinic Manager

Clinic Manager

Regina Wellness Wheel Clinic is a non-profit healthcare organization dedicated to providing equitable culturally responsive and holistic care in collaboration with Indigenous communities across Saskatchewan. Our multidisciplinary team works with First Nations community health centres and local health teams to deliver primary care harm reduction services and chronic disease management through outreach care.

We are seeking a dedicated organized Full-Time Clinic Manager to oversee day-to-day operational administrative and clinical support functions. This role is ideal for someone who is able to provide leadership in business operations human resources finance coordination marketing and clinic administration while ensuring smooth clinical workflow for both urban and outreach services. The Clinic Manager ensures that clinic systems policies and procedures support high-quality culturally responsive care delivery aligned with organizational governance and strategic objectives

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31 2027 with the possibility of an extension.

Responsibilities:

• Oversee all day-to-day clinic and business operations including urban and outreach services

• Develop implement and maintain internal policies and procedures aligned with governance and regulatory standards

• Coordinate financial administrative functions including timesheet management invoice preparation bill payment processing documentation management and support for accounting and reporting activities

• Develop and coordinate contracts for internal and external services

• Lead marketing materials and communications initiatives in alignment with organizational goals

• Oversee recruitment onboarding orientation and HR administrative functions for clinic staff and partner physicians

• Support performance management processes and ensure compliance with HR policies and procedures

• Monitor staff scheduling and ensure appropriate operational coverage in collaboration with relevant leadership

• Supervise and support the Medical Office Assistant and oversee front-desk operations and patient flow processes

• Ensure clinic readiness organization supply coordination equipment management and overall functionality of clinical spaces

• Oversee daily administrative workflows and ensure documentation standards are consistently maintained

• Access and appropriately utilize the electronic medical record (EMR) system

• Confirm physician day sheets and support coordination of outreach activities including reminders and scheduling

• Manage general office operations including phones correspondence and communication systems

• Ensure the clinic environment remains professional organized and culturally responsive

• Provide operational and business support to program and service leads

• Carry out additional duties as directed by the Executive Director

Qualifications:

• Bachelors degree in Health Administration Business Administration Human Resources Public Administration Nursing or a related field; a Masters degree (MHA MBA or related discipline) is considered an asset. An equivalent combination of education and relevant management experience may be considered.

• Minimum 35 years of progressive leadership experience in a healthcare medical clinic community health or related environment including demonstrated responsibility for clinic operations administrative oversight and team supervision.

• Proven experience overseeing financial coordination processes such as timesheets invoicing documentation management budgeting support and reporting.

• Experience managing human resource functions including recruitment onboarding scheduling coordination performance management and policy compliance.

• Demonstrated ability to develop implement and monitor internal policies procedures and governance practices.

• Strong leadership organizational and supervisory skills with the ability to coordinate multidisciplinary teams physicians nursing staff administrative personnel and external partners.

• Excellent problem-solving analytical and decision-making abilities in a fast-paced healthcare environment.

• Strong written and verbal communication skills with the ability to manage professional correspondence and stakeholder relationships.

• Proficiency in electronic medical record (EMR) systems and standard office software applications.

• Ability to manage competing priorities while maintaining high standards of professionalism organization and culturally responsive care practices.

We offer a competitive salary ranging from $75000$85000 annually along with free on-site parking and the opportunity to work in a supportive collaborative and professional environment where your contributions are valued. Our team members also benefit from a comprehensive benefits package including health and dental coverage paid time off and supportive leave options such as bereavement leave and time to observe cultural and traditional ceremonies.

If you are looking to grow your career while contributing to a clinic that prioritizes compassion cultural responsiveness and community impact we would love to hear from you.

We appreciate your interest but please note that we will only be contacting successful applicants who are authorized to work in Canada.