Administrative Assistant II-Temporary
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Job Location:
Worcester, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Under the general supervision of the Manager/Department Head or designee the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction.
Responsibilities
- Coordinate and perform complex and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
- Prepare and/or update correspondence memoranda agendas handouts website updates and reports etc.
- Record prepare and distribute minutes
- Maintain calendar(s)
- Assist employees with onboarding training and answer operational questions within the scope of duties
- Assist with the processing of payroll personnel action and other human resource related forms
- Perform data entry and generate reports
- Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
- Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.
- Maintain travel records
- Schedule or arrange for conferences meetings interviews appointments retreats events or similar activities
- Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
- Process and track documents such as invoices payments and requisitions. Follow up on payments. Reallocate purchases when necessary
- Answer phones and screen calls. Provide information independently and respond to complex questions
- Greet visitors; ascertain their needs and provide information
- Review sort distribute and file a variety of material. Identify priority items and route accordingly
- Order and maintain office and other department supplies
- Answer e-mails and respond to routine correspondence
- Perform other duties as required.
Qualifications
REQUIRED:
- HS Diploma or equivalent
- 5-7 years of related experience
- Proficient in Microsoft Office products and software
- Possess the organizational verbal written and interpersonal skills necessary to interact effectively with all levels of personnel
- Ability to prioritize and problem solve
PREFERRED:
- Assist in the collection of budget information and preparation of grant applications
- Adheres to office procedures related to grant submissions
- Assist in reconciling monthly receipts
- Maintain confidential research files.
Additional Information
#LI-KR1
Required Experience:
Junior IC
Key Skills
About Company
Welcome to UMass Chan Medical School, the commonwealth's first and only public academic health sciences center.
