Senior Executive Assistant & Board Governance Lead – Office of the CEO

About Holland Bloorview Foundation:

Holland Bloorview Kids Rehabilitation Hospital Foundation is the largest foundation in Canada dedicated to supporting childhood disability inclusion research care and academic leadership.

In 2025 we launched Together We Dare the largest fundraising campaign in Canadian history for pediatric disability raising $100 million to establish Holland Bloorviews Centre for Excellence in Childhood Disability. Were daring to shape the future of pediatric disability care across Canada and invite you to join us.

What we care about at the Holland Bloorview Foundation:

Innovation
We shake up old ways of doing things. We push the boundaries and create sector-leading fundraising experiences. We try fail and try again only this time better.

Gratitude
We believe in the power of community to do good and go out of our way to say thank you. We value the small and the large the old and the new and treat our community with respect and gratitude.

Inclusion
We value and amplify diverse voices both in our workplace and in our work. We commit to ensuring our fundraising and communications practices are inclusive and that our vision includes all voices.

Teamwork
We lead with empathy compassion and respect. We work as a team trusting and empowering each other to get things done and rolling up our sleeves to help each other out when we need to. We have each others backs and recognize that ultimately were all working toward the same goal of creating a world of possibilities for kids with disabilities.

Joy
We find lightness and joy and support each other through the tough times. We share laughter celebrate successes and bring our whole selves to the workplace.

Integrity
We are thoughtful stewards of our communitys donations and our clients stories. We live our values every day and do the right thing even when no one is looking.

THE POSITION:

Senior Executive Assistant & Board Governance Lead Office of the CEO

Report to: President and CEO

Permanent FTE (37.5 hrs/week)

Holland Bloorview Kids Rehabilitation Hospital Foundation raises funds and engagement for Canadas Hospital for Kids with disabilities and we are looking for a compassionate multi-tasking team member who is organized proactive meticulous and digitally-savvy to become our next Senior Executive Assistant & Board Governance Lead reporting to the Foundation President and CEO. Is it you

You derive pride and satisfaction from ensuring that the busy executive with whom you partner is exceptionally effective in leading both internally and externally. You are obsessed with governance and ensuring that the foundations Board of Directors fulfills its responsibilities to a standard of excellence and efficiency. You are values-driven curious and captivated by the mission of Holland Bloorview and ensuring kids with disabilities are included.

Your super-power is your commitment to bringing a strong stewardship orientation to internal and external interactions and recognize that you represent Holland Bloorviews reputation in everything you do.

This role is hybrid in nature with a combination of work-from-home and on site as-needed for in-person meetings events team-building activities etc. Interested Lets make it work. Our team members are empowered to take ownership of their schedules and workflows.

What we offer

• $85000 annual salary
• 3 weeks vacation plus float days holiday hours and extended long-weekends (and your birthday off!)
• Participation in HOOPP pension plan
• Comprehensive benefits plan with no wait period
• Flexible remote-hybrid work environment
• Parental leave top-up
• Annual professional development budget

Key Responsibilities

• Act as Foundation expert on corporate governance matters including updating corporate records and proactively monitoring and flagging changes and trends in legislation and governance.
• Support Foundation Board of Directors and all Foundation Board Committees with materials development Chair briefing minutes onboarding and Board portal management.
• Manage complex calendar of meetings for CEO Board of Directors and Board Committees.
• Event manager (room booking catering travel logistics etc.) for smooth execution of all in-person and virtual Board Meetings Board Retreat Board Committee Meetings and other CEO-hosted meetings.
• Partner with CEO to support priority setting of their leadership of the Foundation. This includes management of administration office organization systems expense reconciliation research briefings presentation support and external correspondence.
• Act as Relationship Manager for Foundation Board EAs Hospital Board EAs Hospital Leadership Team EAs and significant donors EAs providing excellent stewardship engagement and referral to fundraising team as appropriate.
• Back up for Sr. Foundation Administrator as required.

Job Requirements

• Bachelors degree preferred with 5 years experience supporting C-level executives preferably in a charity Foundation hospital public or broader public sector organization.
• Proven ability to use judgment to represent the President & CEO with a high degree of initiative handle confidential information with discretion and demonstrate the highest level of customer service.
• Demonstrated experience working with a Board of Directors.
• Exceptional organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with unwavering attention to detail and speed in line with that of the fast-paced environment of the Office of the CEO
• Very strong interpersonal skills and high EQ with the ability to build authentic relationships with staff board members hospital partners external partners EAs and donors.
• Expert level written and verbal communication skills with a keen eye for proofreading and the confidence to recommended edits.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful innovative compassionate calm collaborative team-player with the ability to also be effective independently.
• Advanced knowledge of Microsoft Office Suite (e.g. Word PowerPoint Excel Outlook) and Microsoft Teams. Experience with board portal software (Diligent BoardEffect) is an asset.
• Understanding of issues related to disability and social justice and experience working with children and/or vulnerable populations an asset.

Required Experience:

Senior IC