Coordinator of Facilities & Operations

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Salary $47000 annually

SUMMARY:

The Coordinator of Facilities & Operations reporting to the Assistant Director of Facilities & Operations supports the day-to-day and long-term management of the residential communities to ensure they are safe functional and well-maintained. This position assists with preventive maintenance planning access control asset management and departmental projects while coordinating with SSC Services for Education (custodial and maintenance) and Red River Outdoor Living (grounds). The Coordinator of Facilities & Operations collaborates with internal and external partners to uphold high standards of safety efficiency and building care leveraging strong interpersonal skills and knowledge of student development to foster vibrant supportive communities that promote learning and holistic growth.

DUTIES & RESPONSIBILITIES:

Facilities Operations & Maintenance (35%)

• Oversee and coordinate daily maintenance requests and work orders to ensure timely resolution.

• Conduct regular inspections to ensure facilities meet safety cleanliness and operational standards.

• Assist in planning and executing preventive maintenance and minor repair projects.

• Collaborate with custodial maintenance grounds and other vendors to maintain high-quality residential communities.

Asset Security & Access Management (20%)

• Maintain accurate records of departmental assets including furniture equipment and keys.

• Monitor and manage access control systems to ensure secure residential communities.

• Assist in developing and updating access and security procedures.

• Conduct periodic audits of assets and access privileges to ensure compliance.

Operational Planning & Coordination (20%)

• Coordinate and track operational projects ensuring alignment with departmental priorities and goals.

• Assist in the development and implementation of standard operating procedures.

• Monitor timelines and progress for facility projects and service initiatives.

• Facilitate communication between departments to ensure smooth workflow and project execution.

Supervision & Training (15%)

• Coordinate and support the daily activities of student staff to ensure smooth operations.

• Provide guidance on departmental policies procedures and operational best practices.

• Provide practical training and guidance on operational procedures and safety best practices.

• Foster teamwork collaboration and a positive work environment among staff.

Departmental Division and Professional Commitments (10%)

• The position presents many opportunities to become involved on campus and pursue professional development and interests through committees and campus partnerships. Involvement in student affairs professional regional and/or national associations is also supported and encouraged.

• Maintain awareness of industrys best practices and emerging trends in facilities management.

• Support departmental priorities and goals.

• Assist with other duties as assigned.

• Foster teamwork collaboration and a positive work environment among staff.

MINIMUM REQUIREMENTS:

• Education: Bachelors degree in Project or Facilities Management Business Administration Higher Education or a related field.

• Experience/Knowledge/Skills: Minimum of two (2) years of experience in facilities operations residential or student housing operations or related areas. Experience coordinating staff assisting with operational projects and supporting student development programming is preferred. Strong written and verbal communication skills.

• Ability to: Multi-task and work well as part of a team.

• Licensing/Professional Certifications: Valid drivers license. Certified or must obtain certification to drive within 60 days of date hired.

• Physical Requirements: None

• Other Requirements: Occasional evening and weekend hours as needed.

PREFERRED EDUCATION/ SKILLS/EXPERIENCE:

Previous experience supporting or coordinating facilities or operations staff in a higher education or residential setting is preferred including familiarity with campus facilities operations maintenance coordination and emergency response protocols. Experience with facilities or residential management software such as StarRez Transact and/or Roompact and the ability to assist with operational planning and team support initiatives are also preferred.

SUPERVISION OF OTHERS:

Directly supervises student staff in the Facilities & Operations functional area.

CRITICAL INFRASTRUCTURE COMPETENCY:

Ability to maintain the security and integrity of critical infrastructure which may include communications systems computer networks and systems cybersecurity systems electrical grid hazardous waste treatment system or water treatment system.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.