External Partnerships Coordinator

The External Partnerships Coordinator is responsible for planning coordinating and executing events and outreach initiatives that strengthen the organizations visibility stakeholder relationships and mission impact. Operating with moderate autonomy this role independently manages multiple initiatives concurrently and exercises sound judgment in planning prioritization and problemsolving to deliver highquality engagements.

Working across organizational functions and with a broad range of external partnersincluding academic industry community and funding stakeholdersthe External Partnerships Coordinator serves as a primary point of contact for events and outreach activities. The role manages logistics communications and execution for inperson virtual and hybrid events and supports promotion documentation and reporting to meet organizational funder and compliance expectations. While the position has no direct supervisory responsibility it will manage vendors contractors or temporary staff to ensure successful outcomes. Through effective management and continuous improvement of processes and practices the External Partnerships Coordinator plays a key role in advancing organizational awareness engagement and strategic partnerships.

• Oversee plan and execute in-person virtual and hybrid events aligned with organizational goals
• Manage event planning and logistics including timelines budgets venues vendors travel and technology platforms
• Coordinate outreach and engagement activities with academic industry community and funding partners
• Serve as a primary point of contact for event participants and external stakeholders
• Consult with internal teams to develop event agendas materials and promotional content
• Support promotion of events through digital channels and stakeholder communications
• Track participation outcomes and feedback for events and outreach initiatives
• Prepare reports and documentation to support leadership funder and compliance requirements
• Ensure events and outreach activities meet branding accessibility and quality standards
• Contribute to process improvements and best practices for events and outreach operations

Minimum Qualifications:

• 24 years of relevant experience in:
  • Event coordination or management
  • Outreach engagement or communications
  • Program or project coordination

Preferred Qualifications:

• Bachelors degree preferred
• Relevant professional experience in external partnerships outreach events stakeholder engagement communications or a closely related field.
• Demonstrated experience coordinating and cultivating external relationships with partners such as academic institutions industry organizations community groups or funders.
• Proven ability to manage multiple events or outreach initiatives concurrently exercising judgment in planning prioritization and execution.
• Strong experience serving as a primary point of contact for external stakeholders with an emphasis on responsiveness professionalism and relationship continuity.
• Experience working crossfunctionally with internal teams to align partnership and outreach activities with organizational goals.
• Demonstrated ability to track engagement activities outcomes and followup actions and prepare summaries or reports for leadership or funders.
• Ability to recognize partner needs and opportunities and connect them to appropriate internal teams or initiatives.
• Familiarity with event management tools CRM systems scheduling platforms or tracking databases is preferred.
• Demonstrated ability to manage details deadlines and competing priorities in a dynamic environment.
• Experience working in a nonprofit research academic government or missiondriven organization.
• Familiarity with branding accessibility and quality standards for publicfacing events and materials.

Along with the online application please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

The Utah State University ASPIRE Foundation is advancing the future of electrified transportation by translating worldclass research into realworld infrastructure planning and deployment solutions. Created out of a nationally recognized Utah State University research program ASPIRE builds on a strong foundation that includes a prestigious National Science Foundation Engineering Research Center award along with sustained engagement through federal grants state programs and privatesector partnerships. Since its formation ASPIRE has grown significantly in scale and scope supporting projects and collaborations internationally.

ASPIRE Foundation serves as the implementation and coordination hub for work that extends beyond academic research. The organization brings together professional staff university partners industry collaborators utilities and public agencies to address systemlevel challenges such as charging infrastructure development power and grid integration corridorscale planning and technology demonstration and deployments. ASPIRE is known for its ability to integrate technical analysis planning and realworld testing to move concepts to reality and tackle challenges for deployable solutions.

With an experienced professional team and deep university and industry relationships ASPIRE Foundation operates as a trusted technical partner within the intelligent electrified transportation ecosystem. Its work emphasizes rigor collaboration and practical outcomessupporting infrastructure readiness workforce development and longterm system resilience. Joining ASPIRE offers team members the opportunity to help shape infrastructure and energy systems and contribute to complex and interdisciplinary efforts that will shape the next generation of mobility.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls over 29800 students both online and in person atlocations throughout the state.Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years USU Extension has served and engaged Utahns serving every county in the state.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season.The Aggies long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in womens volleyball three consecutive Mountain West tournament titles in womens soccer conference championships and a first-ever conference championship for gymnastics reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported and where diversity of thought and culture are cultivated. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 12/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025