Nutrition Financial Management and Procurement Specialist

The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves where collaboration innovation and connections are key to realizing our mission that all children youth and families thrive socially academically and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.

The Office for Food and Nutrition Programs administers federal child nutrition and food distribution programs that contribute to the health and well-being of the Commonwealths children by supporting nutritious meal service in day care centers family day care homes adult day health programs summer meals programs and schools.

The Financial Management and Procurement Specialist for the Office for Food and Nutrition Programs (FNP) works under the direction of the Financial Management Coordinator for FNP to directly oversee the internal financial management responsibilities and external financial reporting for the United States Department of Agriculture (USDA) Child Nutrition Programs (CNP) administered by the Massachusetts Department of Elementary and Secondary Education (DESE). These areas include: National School Lunch Program (NSLP) School Breakfast Program (SBP) Afterschool Snack Special Milk (SMP) Child and Adult Care Food Program (CACFP) Summer Food Service Program (SFSP) and Food Distribution Programs. The specialist will oversee the department fiscal contact responsibilities including the management of spending plans budgets procurement inter-agency agreements encumbrance management and invoicing in addition to claim processing and required federal reporting. Additionally the specialist will oversee the state Food Service Management Company (FSMC) Request for Proposal (RFP) and contract template process including annual updates and ongoing district technical assistance and training as well as other state procurement templates and processes.

Key Responsibilities:

Manage the Office for Food and Nutrition Programs departmental spending plans to establish and oversee expense budgets for encumbrances track invoicing to ensure all payment activities are accomplished prior to the end of annual accounts payable period and conduct reconciliation throughout the fiscal year.

Oversee procurement activities including open orders for USDA Grant Awards Interagency Service Agreements (ISAs) work orders contracts and requisitions for services with external vendors/partners.

Manage the online Security Portal fiscal utilities including encumbrance maintenance weekly payment journal process for Child Nutrition Program claims claim adjustments and fiscal disallowances.

Directly oversee FNPs Food Service Management Company (FSMC) state Request for Proposal (RFP) and contract template process including annual updates and ongoing district technical assistance and training.

Develop and maintain state procurement templates for vendor contracts available for use in the Child Nutrition Programs including ongoing technical assistance and training with sponsor entities.

Validate and enter monthly quarterly and annual Child Nutrition Program participation and financial data into the online USDA Food Programs Reporting System (FPRS);

Create and maintain a State agency registration system for FSMCs and vended meals suppliers for Massachusetts CNP operators;

Collaborate within FNP to review and update FSMC RFP/Contract and Vended Meals contract templates;

Collaborate within FNP on process management for approvals of FSMC RFPs contracts and contract renewal documents;

Assist with the development and implementation of policies and procedures that ensure efficient and effective financial management service delivery.

Preferred Qualifications:

Knowledge of State and Federal Child Nutrition laws rules and regulations.

Knowledge of program admission and compliance procedures.

Knowledge of general accepted financial procedures and federal state and municipal finance laws and regulations.

Knowledge of the principles and practices of accounting and general statistical and technical report writing.

Ability to render evaluate and advise on Child Nutrition Financial related services.

Ability to gather analyze and evaluate data of moderate complexity from a wide variety of sources and make appropriate recommendations.

Ability to design implement and evaluate child nutrition financial programs and related computer technology.

Ability to plan and conduct effective training programs and conferences.

Ability to communicate effectively both orally and in writing.

Ability to establish and maintain effective and harmonious relationships with superiors and peers and with Federal State and local officials concerned with Child Nutrition Programs

Please include a cover letter with your resume.

Questions regarding this position or the application process should be directed to

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or equivalent part-time professional professional internship administrative supervisory or managerial experience in financial management work (i.e. budgeting accounting auditing management analysis program evaluation financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelors degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.

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An Equal Opportunity / Affirmative Action minorities veterans and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may self-select out of opportunities if they dont meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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