Corporate Operations Manager (Finance & HR)

Key Responsibilities

Finance Operations & Accounting

• Manage payroll administration and internal controls: review payroll for accuracy prior to approval coordinate funding transfers ensure no post-approval changes and confirm completion and notifications.
• Oversee accounting operations in QuickBooks including entries reconciliations and account realignments.
• Provide oversight and guidance for AP/AR processes and support staff responsible for transaction processing.
• Coordinate year-end planning activities including spend-down tracking prepaid expense compilation and scenario modeling to support leadership decisions (e.g. discretionary employer contributions).
• Oversee insurance renewals/endorsements and manage business license filings/payments across jurisdictions.

Tax Coordination & Regulatory Filings

• Serve as the internal point of contact for corporate tax coordination: gather and submit documentation to external accountants respond to inquiries and support leadership during reviews.
• Track estimated tax payment deadlines; manage tax notices and related research to ensure compliance.
• Coordinate BPOL and other local/state filing requirements and payments.
• Support executive-level personal tax coordination by managing document checklists reminders and CPA communications (if required by the business).

HR Operations & Employee Lifecycle

• Manage onboarding/offboarding processes including offer/onboarding documentation payroll setup benefits enrollment termination documentation COBRA preparation and asset recovery.

• Administer benefits programs and annual open enrollment: coordinate with broker analyze plan options prepare leadership recommendations manage Employee Navigator configuration/testing and drive employee communications and completion.
• Maintain HR policies handbook updates and personnel records; provide guidance on policies/benefits/payroll issues as needed.
• Support employee relations matters and document follow-up actions appropriately.

Corporate Compliance & Reporting

• Prepare and submit compliance reports such as EEO-1 and VETS-4212 including workforce data pulls and supporting documentation.
• Develop/maintain Affirmative Action Plan (AAP) documentation and reporting structure including data analysis and gap identification.
• Participate in ISO audit support by maintaining documentation and aligning policies/workflows to standards.

Contracts Vendors & GovCon Support

• Support vendor and consultant agreements and clarify payment terms; coordinate deliverable tracking as needed.
• Assist with contract reporting requirements such as manpower reporting and GSA IFF reporting.
• Provide proposal and business development support including compliance review/editing amendment review and opportunity research summaries.

Executive Partnership & External Liaison

• Act as liaison between executive leadership and external partners (banking CPA/tax insurance brokers consultants) ensuring accurate documentation review timely responses and deadline tracking.

Required Qualifications

• 5 years in a combined operations role spanning finance ops/accounting human resources administration and compliance (or equivalent).
• Payroll processing experience with strong attention to control steps and accuracy verification.
• Hands-on accounting system experience (QuickBooks preferred) including reconciliations.
• Experience administering benefits/open enrollment and maintaining HR documentation/records.
• Experience preparing regulatory filings (EEO-1/VETS-4212 and/or similar).
• Strong ability to manage deadlines partner communications and confidential information.

Agil3 Technology Solutions LLC (A3T) is a Northern Virginia based ISO 9001:2018 ISO 20000 & ISO 27001 Certified 8a Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A recent recipient of the prestigious Washington Technology TOP 50 (ranking #9 and on the list for last 4 years!) A3T is experiencing industry leading recognition and addition to the CEOs recognition as an All-Star Entrepreneur A3T is recognized by Inc Magazine as one of the fastest growing companies in the country by Vet 50 as Fastest Growing Veteran-Owned Businesses and is featured in CyberSecurity Ventures / Cybercrime Magazine! As a go-to Women-Owned Cybersecurity company in US and internationally. As part of our growth we are looking for YOU to join our growing team.

A3T offers excellent benefits to enhance the work-life balance including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)