Principal Secretary MS

Job Title: SecretaryPrincipal MS

Reports to: Principal

Pay Grade: Paraprofessional - PG 4

Dept/Campus: Assigned Campus

Wage Status: Non-Exempt

Days: 240

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for department staff.

Qualifications:

Education/Certification:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient word processing and file maintenance skills
• Effective organizational communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets databases and do word processing
• Knowledge of basic accounting principles

Experience:

One to three years secretarial experience preferably in public education environment

Major Responsibilities and Duties:

• Prepare written correspondence forms schedules or reports using personal computer.
• Prepare meeting agendas and department communication as requested using personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.
• Schedule meetings and appointments and maintain a calendar for the Director/Principal.
• Assist students teachers and parents as needed.
• Receive incoming calls take reliable messages and route to appropriate staff.
• Maintain physical and computerized files including mailing lists student records visitor logs and office communication.
• Update handbooks policy manuals and other documents as assigned.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain department budget records.
• Prepare and process purchase orders.
• Receive store and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and department activities.
• Assist with department budget preparation.
• Maintain inventory of fixed assets equipment and supplies.
• Sort distribute or deliver mail and other documents.
• Administer medication to students check temperatures and notify parents of student illness in nurses absence.

Equipment used:

Personal or laptop computer printer copier fax machine shredder calculator telephone electronic mobile devices projector and display monitor

Other Duties and Responsibilities:

• Maintain confidentiality of information.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff parents community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking badly about the district and district personnel.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regular district-wide travel to multiple work locations as assigned. Regularly sit talk or hear; frequently required to use hands to finger handle or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand walk reach with hands and arms; vision abilities include close vision; and color vision regularly work with frequent interruptions maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple highly complex tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.

College Station ISD does not discriminate on the basis of race color national origin sex disability or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.

Required Experience:

Staff IC