Meeting Planning Assistant

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions workshops and unique face-to-face networking opportunities.
Our unique work environment offers an opportunity for the self-starter with unlimited growth potential.

Meeting Planning Assistants support the Coordination team in organizing and executing logistics for Opal Groups conferences. This entry-level role assists Meeting Planners and Conference Coordinators with administrative tasks event preparation and conference materials to help ensure smooth event operations across multiple events.

Position Level: Entry-Level
Job Type: FT International Consultant
Compensation: $850 USD per month
Location: Remote
Important: Only English resumes and cover letters will be considered.

Responsibilities include but are not limited to:

• Provide administrative and logistical support to Meeting Planners and Conference Coordinators
• Assist with organizing and maintaining conference materials speaker information and event documentation
• Coordinate internal travel transportation and shipping arrangements as needed
• Assist with coordinating VIP speaker travel and logistical details
• Collect and organize speaker and sponsor materials such as biographies headshots presentations and company descriptions
• Manage and update registration information within internal databases
• Support conference communications including attendee notifications related to hotels schedules and deadlines
• Assist with preparing badges printed materials and conference supplies
• Help track event-related information and maintain organized records across multiple conferences
• Provide professional and responsive customer service when assisting speakers sponsors and attendees
• Assist with onsite preparation and event execution as needed
• Support general coordination tasks and projects as assigned by the Coordination team

Qualifications:

• Bachelors degree preferred
• Advanced English skills in verbal and written communication are required
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple projects simultaneously across several conferences
• Strong time management and prioritization skills in a deadline-driven environment
• Professional engaging and diplomatic demeanor
• Strong customer service mindset and problem-solving skills
• Proficiency with Microsoft Office tools including Word Excel and PowerPoint
• Experience with Salesforce or CRM systems is a plus
• Self-motivated and able to work both independently and as part of a team

• 100% remote work environment with occasional travel to on-site conferences (based onposition)
• Paid Time Off (available after 90 days) including:
  • Vacation Days
  • Sick Leave
  • Compensatory Time
  • One Wellness & Wellbeing Day One Floating Holiday and One Religious Observance Day per year
  • Jury Duty Pay
  • Paid Time Off for Voting
• Paid federal holidays with early release the day prior
• Summer Fridays
• All travel-related expenses covered for onsite events including flights hotel accommodations and meals

Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.

Equal pay for equal work. EEO-ACA Compliance.