Administrative Assistant, Global Corporate Affairs

Introduction to Role

This Administrative Assistant role in Global Corporate Affairs supports senior leaders and Senior Personal Assistants to keep a complex global function running smoothly. The position coordinates schedules travel financial processes events and core team operations across several teams helping to drive efficient ways of working and consistent execution. Working closely with cross-functional partners the role helps track functional metrics supports carbon and reward points tracking and encourages collaboration across geographies.

Accountabilities

• Administrative Support:Provide day-to-day administrative and clerical support to Senior PAs and leadership including diary management support for H-level and above meeting coordination and follow-up actions.
• Expense Reporting:Prepare and process expense claims for CLC Hs in line with policy and timelines ensuring completeness and compliance.
• Travel Management:Coordinate travel and visa arrangements for CLC Hs including flights accommodation transfers and itineraries aligned with policy.
• Purchase Orders & Financial Admin:Raise purchase orders for team activities support invoice processing and liaise with suppliers in line with procurement guidelines.
• Meeting Project & Event Support:Manage room bookings create Zoom/Teams meetings and webinars provide basic technical support and assist with logistics for internal and external events.
• Metrics & Tracking:Support carbon-tracking activities and Catalyze points tracking for teams maintaining accurate records and monthly updates.
• Leave Cover & Team Flex:Provide annual leave and sickness cover for GCA PAs and collaborate with Administrators and EAs across CALT teams as needed.
• Operations Support:Help maintain distribution lists org charts and other core operational processes.
• Policies & Procedures:Understand and always adhere to the AstraZeneca Global Code of Conduct including global policies and procedures.

Essential Skills/Experience

• Proven experience in administrative support within a complex global or matrix environment
• Strong organisational skills with attention to detail and the ability to manage multiple priorities with urgency and accuracy
• Proficiency with Microsoft 365 (Outlook Teams Excel PowerPoint SharePoint) and virtual collaboration tools (Zoom/Teams webinars)
• Confidence managing purchase orders expenses and basic financial processes in line with policy
• Clear professional communication skills in English (written and verbal)
• Dedicated to assisting others discretion with confidential information and ability to build strong working relationships across teams and geographies
• Problem-solving approach with a focus on continuous improvement and consistency in execution
• Familiarity with travel coordination visitor management and event logistics

Desirable Skills/Experience

• Experience supporting sustainability and/or other operational tracking

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing -person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca brings together science data and technology to transform how medicines are discovered developed and delivered to patients worldwide. Colleagues collaborate across disciplines and borders using digital tools and insights to improve the patient journey while continually learning and developing new skills. Work here connects directly to a clear purpose: advancing life-changing medicines shaping future healthcare and contributing to healthier communities and a more sustainable planet.

This role offers the chance to support high-impact teams in a fast-paced environment learn from experienced PAs/EAs and gain exposure to enterprise processes and networks that build strong administrative and operational foundations for long-term career growth. Ready to help connect people information and activity so work flows seamlessly

If this Administrative Assistant opportunity sounds like the next step in your journey apply now to join us on this mission!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.