Legal Administrative Assistant – Litigation Support

Legal Administrative Assistant Litigation Support

HireNow Staffing is actively recruiting a seasoned highly skilled Legal Administrative Assistant to join one of our valued client partners. HireNow Staffing is acting as a direct placement partner for this litigation support role within a nationally recognized law firms litigation and dispute resolution practice.

Position Overview

The Legal Administrative Assistant will provide administrative and litigation support to multiple attorneys within a fast-paced litigation practice. This role requires strong organizational skills the ability to manage multiple attorney calendars and deadlines simultaneously and experience preparing litigation-related documentation.

The position requires attention to detail when handling court filings tracking litigation schedules and ensuring that documentation complies with procedural requirements. Candidates must demonstrate experience working within litigation-focused legal environments and possess the ability to manage priorities within a deadline-driven legal practice.

Core Responsibilities

• Provide administrative and litigation support to attorneys within the litigation and dispute resolution practice

• Manage litigation calendars including deadlines related to hearings mediations depositions and trial preparation

• Prepare format and proofread litigation documents including pleadings discovery materials and related filings

• Coordinate electronic filing (e-filing) of legal documents with courts and applicable jurisdictions

• Maintain organized case files and document management systems

• Assist attorneys with scheduling correspondence and case coordination activities

• Track case deadlines and ensure compliance with court rules and internal procedures

• Support attorneys across multiple matters while maintaining accuracy and timeliness

Required Qualifications (Non-Negotiable)

Candidates must meet all of the following requirements to be considered for interview:

• 35 years of experience as a Legal Administrative Assistant supporting litigation practices

• Prior experience working within a law firm or corporate legal department

• Demonstrated experience managing litigation docketing and tracking case deadlines

• Experience preparing formatting and proofreading litigation pleadings and discovery documents

• Direct experience with electronic court filings (e-filing)

• Ability to provide administrative support to multiple attorneys simultaneously

• Strong organizational skills and attention to detail within deadline-driven environments

• Stable employment history with no pattern of job hopping

Candidates without litigation-specific administrative experience will not be considered.

Preferred Qualifications

The following qualifications are strongly preferred:

• Educational background in legal studies or paralegal studies

• Experience supporting litigation teams within Am Law 100 / Am Law 200 firms or strong regional law firms

• Exposure to multiple litigation practice areas

• Demonstrated ability to proactively manage attorney workflows and deadlines

HireNow Checklist

HireNow Staffing is recruiting candidates who meet the following criteria:

• 35 years of litigation-focused legal administrative experience

• Experience supporting attorneys within law firms or corporate legal departments

• Demonstrated ability to prepare and format litigation pleadings and discovery documents

• Strong experience managing litigation docketing and deadline tracking

• Experience with e-filing procedures and court documentation

• Ability to maintain high productivity in fast-paced litigation environments

• Professional stability and long-term employment history

Candidates will be automatically declined if they:

• Have no litigation administrative experience

• Have backgrounds limited to general administrative support roles

• Cannot demonstrate experience preparing legal documents

• Lack experience working within a law firm or legal department

• Have contract-only freelance or unstable employment histories

HireNow Package

Work Location: Hybrid schedule based in Houston Texas (remote flexibility available after initial onboarding period)

Compensation: $35.00 $40.00 per hour

Benefits:

• Medical dental and vision coverage

• 401(k) retirement plan

• Paid time off

• Life insurance and disability coverage

• Standard 37.5-hour workweek (Monday through Friday)

Visa sponsorship is not available for this position.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview.