Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Prudentials purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured for our people customers and partners. We provide a platform for our people to do their best work and make an impact to the business and we support our peoples career ambitions. We pledge to make Prudential a place where you can Connect Grow and Succeed.
We are looking for a reliable and wellorganised Executive Assistant to provide daytoday administrative support to a senior executive based in Hong Kong. This role focuses primarily on calendar management travel coordination and general secretarial duties ensuring smooth and efficient office operations. The ideal candidate will be detailoriented professional and able to always manage routine administrative tasks with accuracy and discretion and a high standard of confidentiality.
Calendar & Schedule Management
- Manage the executives daily calendar including scheduling meetings appointments and calls
- Coordinate internal and external meetings including room bookings and meeting logistics
- Monitor schedules and highlight potential conflicts or changes
Travel & Expense Coordination
- Arrange business travel including flight bookings hotel reservations visas and ground transportation
- Prepare travel itineraries and ensure all arrangements are confirmed in a timely manner
- Support expense claim preparation and submission in accordance with company policies
Administrative & Secretarial Support
- Handle incoming calls emails and correspondence on behalf of the executive
- Prepare and format documents presentations and basic reports as required
- Maintain organised filing systems and records (electronic and physical)
- Manage office supplies and support simple administrative processes
Coordination & Support
- Liaise with internal departments and external vendors on administrative matters
- Support basic meeting preparation including agendas and notetaking where required
- Assist with adhoc administrative tasks as assigned
Requirements & Qualifications
- Diploma or above; secretarial or administrative training is an advantage
- Minimum 5 years of experience in a secretary or administrative support role
- Proficient in Microsoft Office (Outlook Word Excel PowerPoint)
- Good written and spoken English;
- Strong attention to detail and good organisational skills
- Professional reliable and able to handle confidential information appropriately
Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex race age ethnic origin educational social and cultural background marital status pregnancy and maternity religion or belief disability or part-time / fixed-term work or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
พรูเด็นเชียล ประกันชีวิต (ประเทศไทย) มุ่งมั่นที่จะช่วยให้คุณก้าวหน้าในชีวิต โดยเราให้ความใส่ใจอย่างเต็มที่เพื่อการบริการที่เป็นเลิศแก่คุณ ค้นหาวิธีที่เราจะสามารถช่วยเหลือคุณได้ที่นี่ ... View more
