Accounts Payable Clerk

The following description is not intended as an exhaustive list of all responsibilities duties and skills

required of personnel so classified. Management retains the discretion to add to or change the duties of the

position at any time.

Summary

Compiles classifies records verifies and maintains data and payments to accounts payable records.

Prepares daily payables. Maintains accurate financial reporting using computerized accounting system.

Handles vendor inquiries regarding invoices billing and payment status reports. Works within approved

budget implements cost savings measures.

JOB FUNCTIONS

1. Prepares and posts payments to appropriate ledgers spreadsheets records and databases.

2. Prepares sorts copies files and mails checks correspondence and other requested items.

3. Audits invoices against purchase orders researches discrepancies and approves for payment.

4. Prepares accounts payable checks.

5. Investigates problems that vendors or purchasing agents have with obtaining payment for bills.

6. Researches and processes charge backs returns refunds freight charges cost of lost or damaged

goods bad checks and similar items.

7. Assists with related special projects as required.

8. Audits freight bills against freight manifests.

9. Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.

10. Prepares analysis and summaries of accounts.

11. Monitors accounts payable to ensure payments are accurate and timely.

12. Assists in monthly and annual closings.

As Necessary performs other related duties of which the above representative.

*Management must contact the Human Resource department of adding to or changing a significant

number of duties.

JOB REQUIREMENTS

Specifications of Education and Training Job Related Experience and knowledge/abilities are general

guidelines based on the minimum experience normally considered essential to the satisfactory

performances of this job by the average incumbent. Individual abilities may result in some deviation from

these guidelines.

MINIMUM DIRECTLY RELATED JOB EXPERIENCE

Associates degree (A.A.) or equivalent from two-year College or technical school; or one year related

experience and/or training or equivalent combination of education and experience.

MINIMUM KNOWLEDGE ABILITIES AND SKILLS

Knowledge of A/P in manufacturing environment

Experience with QuickBooks

Organizational skills

Knowledge of basic mathematics

Ability to interact with a team of coworkers

Customer contact skills.

Computer literate.

Able to read and comprehend documentation written in the English language.

Written communication skills.

PHYSICAL MOTION

Sits at least 65% of each day.

Other Motions: walking; bending; carry-reaching above; sitting; repetitive motion hand-wrist; repetitive

motion elbow-shoulder; fingering; grasping; feeling; hearing; talking; seeing; eye-hand/foot coordination.