Administrative Specialist

New York Institute of Technologys six schools and colleges offer undergraduate graduate and professional degree programs in in-demand disciplines including computer science data science and cybersecurity; biology health professions and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit independent private and nonsectarian institute of higher education founded in 1955 it welcomes nearly 8000 students worldwide.

The university has campuses in New York City and Long Island New York; Jonesboro Arkansas; and Vancouver British Columbia as well as programs around the world. More than 112000 alumni are part of an engaged network of physicians architects scientists engineers business leaders digital artists and healthcare professionals. Together the universitys community of doers makers healers and innovators empowers graduates to change the world solve 21st-century challenges and reinvent the future.

For more information visit .

NYTechs College of Osteopathic Medicine seeks an Administrative Specialist located at the Long Island (Old Westbury NY campus).

• Assist Associate Dean with the completion of varied operational tasks reports correspondence/communications surveys document organization and on-line storage. Assist Associate Dean in the overall management/implementation/scheduling of division meetings supplies budgets.
• Assists the Associate Dean in the organization of student conduct cases maintain the Maxient database for conduct cases. Arrange meetings and hearings. Ensure all records are kept correctly.
• Act as point person for all student required documents including criminal background checks COVID-19 vaccinations student professionalism statements.
• Monitor student status and serve as main point of contact for directed studies leave of absences withdrawals requests for reinstatement.
• In relation to departmental projects initiatives and events: proactively compose varied email correspondence/communications to students/faculty/staff and external parties and complete required follow-up as needed.
• Ordering/organizing/monitoring department supplies completing required paperwork for POs/requisitions for vendor purchases proof reading documents processing internal and external catering orders maintain/organize departmental documents/files in both the physical office space as well as on departmental on-line share drives.
• Scheduling of virtual and in-person meetings/appointments (i.e. calendaring) for Associate Dean.
• Other duties/projects as assigned by Associate Dean.

• A Bachelors degree is required.
• Exceptional Computer Skills/Knowledge - Fully Proficiency in Microsoft Office and in using Google Drive. Experience in Canva and Survey Monkey a plus
• Ability to learn internal computer based platforms and new external software/platforms quickly and efficiently.
• Possesses excellent communication skills both verbal and in writing.
• Ability to effectively complete public speaking presentations (to faculty/staff/students) as needed.
• Detailed oriented with a high degree of accuracy
• Follows comprehensive direction with ease.
• Proactive problem solver.
• Successfully works independently and collaboratively.

New York Institute of Technology offers numerous opportunities to enhance personal andprofessional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off holidays tuition remission and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position candidate experience/expertise education/training key skills geographic location internal peer equity as well as market organizational considerations and/or applicable collective bargaining agreement when extending an offer.