HR & Administration Officer

• Human Resources Functions:
  
• Support the development implementation and periodic review of HR policies procedures and operational manuals.
  
• Coordinate recruitment processes including drafting job descriptions vacancy notices shortlisting interview coordination and onboarding documentation.
  
• Maintain accurate and confidential employee records personnel files and HR documentation systems.
  
• Administer payroll processes including verification of salary schedules allowances statutory deductions and employee benefits.
  
• Monitor staff benefits administration including pensions health insurance leave entitlements and related welfare schemes.
  
• Coordinate performance management processes including development of appraisal templates KPI tracking frameworks and performance reporting dashboards.
  
• Support workforce planning succession planning and staff capacity development initiatives.
  
• Prepare periodic HR analytics and workforce reports for Executive Management and the Board.
  
• Ensure compliance with applicable labour legislation and institutional employment policies.
  
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• Administrative & Corporate Services Functions:
  
• Oversee general administrative operations including facility management office logistics records management and asset control.
  
• Maintain structured documentation systems to ensure proper filing retrieval and archiving of institutional records.
  
• Coordinate procurement processes in line with approved procurement policies including vendor documentation bid evaluations purchase orders and contract tracking.
  
• Monitor utilisation of office supplies assets and service contracts to ensure cost-efficiency and accountability.
  
• Support preparation of annual administrative budgets and monitor expenditure against approved allocations.
  
• Assist in drafting internal administrative circulars service-level agreements and corporate service guidelines.
  
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• Reporting & Governance Support:
  
• Prepare monthly quarterly and annual HR and administrative performance reports.
  
• Support internal audit processes relating to HR payroll procurement and ICT functions.
  
• Assist in developing institutional dashboards for monitoring organisational performance indicators.
  
• Provide structured documentation and administrative support for Board and Management meetings.
  
• Perform any other duties as may be assigned by Management.
  

Requirements

• Minimum of a First Degree in Human Resource Management Business Administration Public Administration Management or related Social Sciences discipline.
  
• Professional HR certification (CIPM SHRM CIPD or equivalent) will be an advantage.
  
• Strong knowledge of Nigerian labour laws public sector administrative procedures and procurement frameworks.
  
• Demonstrable experience in payroll administration benefits management performance management systems and documentation control.
  
• Strong proficiency in Microsoft Office Suite and HR/payroll software systems.
  
• Excellent documentation organisational and analytical skills.
  
• 3-5 years relevant experience in human resources administration corporate services or institutional management functions. Experience within a regulated industry public sector institution or structured corporate environment will be an advantage.
  
• Pioneering and self-motivated ability to work with minimal supervision.
  
• Strong documentation and record-keeping skills.
  
• High level of integrity and confidentiality.
  
• Strong organisational and multitasking abilities.
  
• Analytical mindset with attention to detail.
  
• Structured and system-oriented approach to problem-solving.
  
• Ability to work independently while supporting executive functions.