Office Manager (English version)
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Job Location:
Monthly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Office Manager plays a key role in ensuring the smooth day-to-day operations of the Montreal office. As the first point of contact for employees clients and visitors this role combines front office reception administrative coordination and facilities support. The Office Manager partners closely with internal teams (HR Finance and leadership) to create an efficient welcoming and well-organized workplace while maintaining high standards of professionalism discretion and service.
Reception & Office Administration
- Serve as the first point of contact by welcoming visitors and professionally managing and directing incoming calls.
- Manage general office communications mail and reception inboxes
- Perform administrative tasks and manage office supplies shipping and courier coordination.
- Oversee and coordinate office administrative procedures; review evaluate and implement improvements as needed.
- Prioritize tasks meet deadlines and ensure procedures are followed.
Administrative budget and event coordination
- Lead the planning and coordination of office and company social events (i.e. Holiday party team events internal activities)
- Manage and monitor administrative and social budgets (Montreal office expenses Social Committee etc.)
- Compile data and prepare periodic and ad hoc reports manuals and contribute to the continuous improvement of office processes.
Finance Support Timesheets & Reconciliation
- Ensure the tracking of timesheets and expense reports and verify the accuracy of information in internal systems.
- Perform the reconciliation of certain administrative data (leave balances corporate credit cards expenses etc.).
- Provide administrative support to the Finance team as required.
Meetings logistics and facilities
- Manage boardroom bookings and coordinate logistics for internal and external meetings
- Organize catering services and prepare meeting rooms set up as needed
- Liaise with building management for office repairs maintenance safety and facility asset tracking (furniture keys etc.)
- Supervise the supply of office and kitchen supplies
- Ensure the proper functioning of facilities and workspaces.
Employee Management
- Provide day-to-day coordination and task prioritization for the Maintenance Clerk
- Ensure that maintenance tasks are carried out in accordance with operational needs.
Qualifications :
The ideal candidate in a few words
Education
College diploma or high school diploma with relevant experience
Experience & Knowledge
Minimum 2 years of experience in office administration or a similar role
Excellent verbal and written communication in both French and English
Proficiency in Microsoft Office Suite (Excel required)
Experience with D365 is an asset
Skills & Competencies
Strong organizational skills and ability to manage multiple priorities across diverse teams and departments
High level of professionalism discretion and attention to detail in all tasks
Excellent interpersonal and communication abilities with ease interacting across all organizational levels
Ability to remain calm and effective in a fast-paced environment
Proactive positive and solution-oriented mindset enabling efficient handling of complex situations.
Additional Information :
Whats in it for YOU
- Play a key role in keeping our Montreal office running at its best.
- Work in a dynamic results-driven culture that rewards initiative and innovation
- A multinational high-tech work environment #LI-Onsite
- Competitive benefits package
- An additional day off for your birthday
- Significant discount on your Montreal transit pass
- Flex days paid between Christmas and New years
- Be part of a company that puts ESG at the heart of its mission for people planet and performance
Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment regardless of race color religion sexual orientation gender national origin age disability or any other legally protected status.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
The Averna experienceAverna delivers industry-leading test solutions and services for communications and electronics device makers worldwide, accelerating product development, quality and innovation:Be global@work: Serve international customers and collaborate with colleagues in Canad ... View more
