Maintenance Planner

Role Summary

The Maintenance Planner/Scheduler plays a critical role in improving workforce efficiency by developing organizing and coordinating maintenance activities. Effective planning reduces unplanned work minimizes operational disruptions and ensures that maintenance tasks are executed safely efficiently and consistently. This role focuses on planning and schedulingnot supervisingmaintenance activities. The Planner manages work order backlogs prepares weekly schedules chairs planning meetings and ensures all planning elements (materials labor tools documentation) are in place for successful job execution.

Core Responsibilities

1. Planning & Scheduling

• Review the backlog of unplanned work and select tasks based on priority target start dates resource availability and planning completeness.
• Chair weekly planning and scheduling meetings presenting the upcoming weeks schedule and highlighting overdue work with the operation maintenance and supply chain leaders.
• Determine whether work should proceed as scheduled or be deferred due to conflicts incomplete planning or operational constraints.
• Follow standardized processes for managing and progressing work orders through each stage of the workflow.
• Monitor adherence to maintenance processes and report deviations to the Operations Manager or Principal Engineer.

2. Emaint System Management

• Review Emaint daily reports to ensure accuracy and completeness of work order data including proper equipment drilldowns descriptions and work types.
• Collaborate with operations and maintenance leaders to correct data deficiencies.
• Maintain accurate equipment hierarchies BOMs specification templates and craft assignments.
• Manage PMs and equipment records ensuring appropriate maintenance strategies are implemented and updated as needed.
• Extract Emaint data to support decision-making labor optimization and reliability improvement initiatives.
• work with fluke to refine and enhance usability of eMaint x5 and fluke Mobile for technicians.
• work with IT/helpdesk to deploy/repair technician tablets & accessories.

3. Job Plan Development

• Ensure work orders contain all required information and are assigned to the correct status.
• Develop detailed job plans that include scope stepbystep instructions safety considerations special tools materials labor estimates and expected duration.
• Conduct field investigations engaging with technicians and subject matter experts to validate scope and ensure job plans reflect current conditions.
• Incorporate quality checks in repair job plans to verify expected outcomes.
• Ensure unused materials are returned to the storeroom and that all documentation is properly linked.
• Utilize Waiting on Material and work order number references when coordinating special orders.

4. Materials & Resource Coordination

• Verify storeroom inventory levels quality requirements and lead times; act to secure needed materials.
• Identify kitting requirements and collaborate with the storeroom team to prepare job kits.
• Coordinate planned work with outages major shutdowns and other operational priorities.
• Provide necessary drawings documents and instructions to facilitate job execution.

5. Continuous Improvement & Reliability

• Identify opportunities to optimize maintenance strategies and convert timebased tasks into conditionbased activities.
• Support reliability efforts by analyzing failures adjusting PMs and recommending improvements to increase equipment availability.
• Conduct postoutage reviews develop report cards and implement lessons learned.
• Challenge the status quo and drive continuous improvement in planning scheduling labor utilization and workflow efficiency.

6. Communications & Reporting

• Publish weekly reports summarizing scheduled work completed work backlog status RCM metrics and other key performance indicators.
• Interface with operations engineering contractors vendors and management to coordinate work and resolve planning constraints.

7. Vendor & Contractor Management

• Source parts obtain quotes and coordinate repairs.
• Collaborate with OEMs as needed.
• Evaluate vendor proposals for accuracy technical compliance and suitability.

8. Purchasing Support

• Partner with the Stores Manager on spare parts management and inventory optimization.
• Enter purchase requests into Axiom and work closely with accounting to support invoice processing and receipt tracking.

9. Training & Knowledge Management

• Provide training to maintenance personnel on new systems processes and best practices.
• Maintain and update tribal knowledge documentation to support longterm organizational learning.
• Support skill development in alignment balancing lubrication safety and troubleshooting.

Note:This description provides a comprehensive overview of the expectations for the Maintenance Planner/Scheduler position. Additional responsibilities may be assigned based on department needs plant conditions or evolving business priorities.

Qualifications :

EXPERIENCE & EDUCATIONAL REQUIREMENTS/PREFERENCES:

• Minimum of 3-5 years of experience planning maintenance activities and ordering maintenance components and parts.
• Hands-on experience with the coordination of a preventive maintenance program.
• Strong functional knowledge of production operations mechanical troubleshooting pneumatics hydraulics general mechanical equipment/building repairs and maintenance practices; proven planning/organizational skills;
• Experience with parts inventory and computerized maintenance management systems; extensive knowledge of repair procedures and preventive maintenance;
• Able to effectively communicate and interact with managers and other plant personnel as well as outside officials and vendors;
• Good project management and communication skills including the ability to prepare accurate and appropriate documentation.
• Familiar with company safety standards and requirements.  Experience working with annealing equipment desirable. 
• Degree in Engineering or Technical Trade preferred. 
• Experience in a technical or manufacturing environment is a plus. 
• Experience with metals processing is desired as is a strong technical and mechanical or electrical background.  
• Proficiency in Microsoft software packages preferred.  The ability to read mechanical and electrical blueprints is a plus. 
• Candidates should conduct themselves in an ethical and professional manner at all times and have a strong work ethic the ability to work as part of a team good communication and organizational skills. 
• Solid foundation in reliability centered maintenance practices.  Schedules may require working overtime and weekends to complete special projects. 
• This position must be able to successfully pass a pre-employment background check physical and drug/intoxicant screen.
• Must be able to satisfy the requirements of the I-9 process to work for any U.S. employer. ***Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.***
• This position requires the willingness to respond to calls 24 hours a day when required.

Additional Information :

The salary range for this position is $85000 to $105000 annually paid in weekly increments dependent on experience technical expertise and education.

***Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.***

Ulbrich offers competitive wages benefits and a friendly safety focused work environment. Rewarding career opportunities in a world-class business environment where employees are committed to lean thinking and continuous improvement. At Ulbrich We Deliver Precision thanks to our highly-skilled and dedicated workforce.

This position offers competitive salary and benefits and the opportunity to expand your skills within a company that offers both a diverse workforce and a welcoming company culture.  

Ulbrich is an Equal Opportunity Employer

M/F/Veterans/Disabled

As part of our commitment to maintaining the highest standards of integrity and compliance we require all applicants to disclose whether they are subject to any non-compete confidentiality non-disparagement or similar agreements with current or former employers that may still be in effect. This disclosure is essential to ensure that your employment with us will not conflict with any existing contractual obligations and that you are able to perform your duties without restriction. By identifying any such agreements at the outset we can address potential issues proactively and uphold both our legal responsibilities and yours as a prospective employee.

Remote Work :

No

Employment Type :

Full-time