Sr. Associate Assistant Manager Supply Chain (Exports)
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description: Supply Chain Manager Exports
Location: Gurugram India
Department: International Business
Role Overview
We are looking for a highly detail-oriented and execution-driven Supply Chain Manager Exports to manage end-to-end export operations across multiple international markets including Nepal UAE USA UK Saudi Sri Lanka Oman Singapore Bahrain Maldives Qatar and Seychelles.
The role involves complete ownership of export documentation production coordination regulatory compliance freight negotiation CHA and forwarder coordination payment tracking (LC & advance payments) and ensuring seamless dispatch and delivery of goods.
This position requires strong process management skills documentation accuracy cost optimization capability and proactive coordination with internal and external stakeholders.
Key Responsibilities
1. Export Order Management
Receive and process Purchase Orders (POs) from international buyers
Prepare and share Proforma Invoices (PI)
Obtain PI confirmations and payment terms confirmation
Manage LC documentation and bank submissions (where applicable)
Follow up for advance payments / balance payments
2. Production & Inventory Coordination
Submit production requests based on confirmed orders
Coordinate stock availability with warehouse
Request and confirm stock allocation
Obtain batch code details for documentation
Confirm reception of stickers tags cartons and packaging materials
Ensure timely stickering and outer carton compliance
Conduct QC checks for stickering and packaging
3. Documentation & Compliance
Prepare and manage all export documentation including:
Commercial Invoice (CI)
Packing List (PL)
Proforma Invoice (PI)
EasyCom documentation & invoicing
Certificate of Origin (COO)
Certificate of Analysis (COA)
Health Certificate (HC)
CEPA documentation (where applicable)
SCOMET documents (if required)
Marketing material declarations
Freight & insurance declarations
LC documentation submission to bank
Ensure documentation accuracy as per destination country compliance norms.
4. Logistics & Freight Management
Coordinate with freight forwarders and CHA
Negotiate competitive freight rates (air/sea/road)
Obtain ETD/ETA details
Arrange stock pick-up and dispatch
Share final document sets with importer
Track shipment until final delivery
Share tracking details and shipping bills with buyers
Ensure timely submission of documents for payment realization
5. Market-Specific Execution
Handle country-specific regulatory requirements
Manage special customs requirements (samples carton configurations labeling norms)
Coordinate for health certificate inspections
Ensure LC compliance for Nepal and other LC-based markets
Manage partial advance and balance payment markets
6. Cost & Process Optimization
Negotiate freight and logistics costs
Optimize packaging and shipment planning
Reduce dispatch delays and documentation errors
Improve turnaround time from PO to dispatch
Develop SOPs for country-wise export processes
7. Stakeholder Coordination
Work closely with:
Sales team (International Business)
Production team
Finance team
Warehouse
Packaging vendors
Banks (for LC cases)
Freight forwarders
Customs House Agents (CHA)
Importers
Ensure smooth communication and proactive updates across stakeholders.
Candidate Profile
4-7 years experience in Export Supply Chain / International Logistics
Strong understanding of export documentation & compliance
Experience handling LC-based transactions
Experience coordinating with CHA and freight forwarders
Knowledge of EasyCom health certificate procedures and trade documentation
Strong negotiation skills for freight and logistics costs
High attention to detail and process-driven mindset
Proficiency in MS Excel and documentation management
Key Skills
Export documentation expertise
Freight negotiation
Regulatory compliance
LC handling
Inventory coordination
Vendor management
Process ownership
Deadline management
Reporting Structure
Reports to: Head International Sales
Required Experience:
Manager
Key Skills
- Fitness
- AXA
- Council
- Cleaning
- Data Analysis
About Company
Buy the best multigrain food in India for kids & little ones at Slurrp Farm - made by two mothers. We provide variety of healthy foods/snacks online made with ragi, jowar, oats, & millet at the best prices.
