Administrative Assistant Operations

Nashville, IN - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Healthcare Realty Trust (NYSE:HR) a real estate investment trust is recruiting for an Administrative Assistant for our Nashville medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Please send your resume and cover letter to

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities

Requirements

Four years progressively responsible office environment experience in property management company or equivalent.
Congenial disposition accounting capabilities excellent communication and organizational skills.
Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
Deadline driven able to deal with frequent change and capable to assess prioritize and act quickly.
Extremely dedicated and independent thinker accomplishing the projects from start to finish and soliciting feedback to improve performance.
Ability to read and understand contracts.
Intermediate to advanced skills with Microsoft Office Suite capability of learning the new software quickly and ability to operate a variety of office equipment.
Bilingual preferred not required

Job Duties

Perform a variety of administrative tasks including answering phones drafting and distributing correspondence expense reporting meeting coordination and filing/copying.
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
Work with tenants building maintenance staff and vendors to ensure work orders are complete.
Prepare monthly chargebacks and rent statements.
Maintain system for tenant vendor and contractor certificates of insurance.
Process organize and review regional paperwork.
Prepare regional reports.
Perform any additional duties assigned by the Property Manager and other company management.
Primary location will be at Nashville Management Office but will require some work at Murfreesboro Management Office

Required Experience:

Junior IC

Requirements

Four years progressively responsible office environment experience in property management company or equivalent.
Congenial disposition accounting capabilities excellent communication and organizational skills.
Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
Deadline driven able to deal with frequent change and capable to assess prioritize and act quickly.
Extremely dedicated and independent thinker accomplishing the projects from start to finish and soliciting feedback to improve performance.
Ability to read and understand contracts.
Intermediate to advanced skills with Microsoft Office Suite capability of learning the new software quickly and ability to operate a variety of office equipment.
Bilingual preferred not required

Job Duties

Perform a variety of administrative tasks including answering phones drafting and distributing correspondence expense reporting meeting coordination and filing/copying.
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
Work with tenants building maintenance staff and vendors to ensure work orders are complete.
Prepare monthly chargebacks and rent statements.
Maintain system for tenant vendor and contractor certificates of insurance.
Process organize and review regional paperwork.
Prepare regional reports.
Perform any additional duties assigned by the Property Manager and other company management.
Primary location will be at Nashville Management Office but will require some work at Murfreesboro Management Office

Required Experience:

Junior IC