Administrative Assistant II

About the Company

Enterris Associates is a trusted full-service consulting firm specializing in program and project management risk analysis and mitigation claims support compliance and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection contract administration and oversight compliance monitoring and comprehensive construction and project management - all tailored to help our clients navigate challenges and achieve their goals with confidence. Formally established in 2021 and built on the legacy of PQM founded in 2006 we bring nearly two decades of Architecture Engineering and Construction expertise to our clients. We deliver value through quality oversight project management compliance and risk mitigation.

Job Title

• Administrative Assistant II

Overview of Responsibilities

This position will provide administrative support to Cost Accounting Team.

Scope will include but is not limited to:

• Assisting with consultant timekeeping services
• Preparing and routing budgetary memos and requests
• Updating charge code lists contract budget authorizations and monthly expenditure data
• Updating and maintaining electronic les located in shared environments
• Training of new Timekeeping app users and providing other administrative support to groups as needed.

Work Location

• Hybrid work location Yes
• In office 5 days a week No

Employment Terms

• Full-time regular employment 40 hours per week / 100% FTE

Essential Job Duties

• In accordance with established procedures perform a variety of routine and non-routine administrative clerical and data collection tasks for supervisor
• Perform various administrative clerical data collection data entry and report writing tasks
• Receive directions from immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports for use internally
• Scan documents and reports as required
• May develop new reports or revise existing reports as directed: Such reports may be in spreadsheet or graphical formats or narrative-style word processing
• May be responsible for verifying data gathered such as matching supplier invoices against le copies
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general les
• Answer telephone take and relay messages screen callers and direct calls accordingly
• Receive sort and distribute mail
• Maintain an organized workspace by keeping documents and supplies properly stored
• Contribute to the advancement of Owners goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Qualifications

Minimum Education Level: Professional Licenses & Certifications:

• High school diploma (or equivalent)
• Five (5) years or more of relevant work experience
• Good written and oral communication organizational and interpersonal skills are required
• Self-starter multi-tasker
• Ability to bring assignments to completion independently
• Ability to work in a high volume dynamic team environment
• Proven record of accomplishments of o ce administration
• Prolog experience
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project

Hardware/Software Knowledge

• Pro ciency in Microsoft O ce Suite of software is required
• Demonstrated pro ciency in keyboard skills and the utilization of MS Windows and related word processing spreadsheet and database software is required

Compensation

• This role is salaried/exempt with a base annual salary range of $50000.00 - $58000 and commensurate with skill education experience and work location.
• This role is bonus eligible after 6 months of employment.

Benefits Package

Enterris offers a competitive and comprehensive benefits package to all full-time regular employees including:

• PPO and HMO Medical plans including a 100% employer-paid base plan and Health Savings Accounts
• Dental PPO
• Vision PPO
• Short Term Disability (100% employer-paid)
• Long Term Disability (100% employer-paid)
• Basic Life / AD&D Insurance (100% employer-paid)
• Critical Illness insurance
• Accident Insurance
• Voluntary Life Insurance
• 401(k) Retirement Plan with Employer Matching up to 6%
• Generous Paid Time Off
• Paid Holidays
• Employee Assistance Programs (100% employer-paid)
• Perks & Discounts
• Work-life Balance
• Professional Development Opportunities
• Company events and great culture

Work Environment

• This job operates in a professional environment and uses standard equipment such as computers and phones.

Physical Demands

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.

Solicitation

• Please no solicitation of any kind from staffing agencies or recruiting firms.

EEOC Statement

Enterris Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.