Secretary
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Overview
POSITION TITLE (Oracle title)
SECRETARY (AREA SUPERINTENDENT)
WORKING TITLE
Secretary
SCHOOL/DEPARTMENT
Area Superintendent
LOCATION
Crossroads I Cary NC
PAY GRADE
Noncertified Grade 25
FLSA STATUS
Nonexempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings or weekends)
POSITION PURPOSE:
Performs secretarial duties and provides administrative support to the area superintendent. Provides support to school based administrative staff and interacts with Central Office staff school staff and the general public.
MINIMUM QUALIFICATIONS:
- Considerable knowledge of Microsoft Office specifically Word Excel and PowerPoint; Google Apps;
- Considerable knowledge of bookkeeping and accounting procedures;
- Effective time management skills;
- Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
- Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information collaborative efforts and feedback;
- Ability to read interpret and communicate Board policies;
- Ability to handle a large number of incoming calls;
- Ability to work independently without close supervision;
- Ability to establish and maintain effective working relationships with school system staff parents external agencies and the public.
EDUCATION TRAINING AND EXPERIENCE
- High school diploma or equivalent;
- Some post-secondary education or training;
- Experience in a secretarial or related field;
CERTIFICATION AND LICENSE REQUIREMENTS
None
PREFERRED QUALIFICATIONS:
- Experience using Oracle business applications.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs secretarial duties and provides administrative support to the area superintendent.
- Serves as the initial contact person for visitors and answers incoming phone calls to the office.
- Manages the office in the absence of the area superintendent.
- Processes confidential materials such as principal evaluations and telephone messages.
- Assists school administrators and secretaries by providing answers to varied questions or directing them to appropriate personnel.
- Assists with managing various budgets in the area superintendents office.
- Prepares board materials to be submitted to the Board of Education.
- Schedules interviews and corresponds with applicants as directed.
- Generates effective correspondence presentations reports and other documents as directed by the area superintendents.
- Purchases office supplies equipment and miscellaneous items (i.e. books pens banners etc.).
- Facilitates travel arrangements and conference registrations for the area superintendent.
- Performs other related duties as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers scanners and copiers. The position at times must be able to come into direct contact with school system staff parents staff members of external agencies and the community. Work is considered light physical work requiring the exertion of up to ten pounds of force. The work frequently requires driving automotive equipment.
EFFECTIVE DATE: 10/2023
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties responsibilities and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.
Required Experience:
Junior IC
Key Skills
- Anti Money Laundering
- Marketing & Sales
- Gas Turbine
- CNC
- Jpa
