Project & Office Manager

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Challenging. Meaningful. Life-changing. Those arent words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here uniquely interesting work happens every day in every department. From optimizing a production line to the latest breakthroughs in cell therapy this is work that transforms the lives of patients and the careers of those who do it. Youll get the chance to grow and thrive through opportunities uncommon in scale and scope alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits services and programs that provide our employees with the resources to pursue their goals both at work and in their personal lives. Read more: Summary

The Project & Office Manager role in Poland is pivotal for ensuring service delivery and operational effectiveness of the Warsaw office. The key responsibilities encompass facility and office management EHS management as well as administration management.

The Project & Office Manager role also provides administrative logistical and operational support to senior leaders & teams in BMS Warsaw office.

Key Responsibilities:

Facility & Office Management:

• Maintains and oversees Warsaw office area and equipment to ensure workspace is functional in accordance with local regulations and Companys general workplace defined standards
• Executes safety programs for BMS employees (regular safety training all safety related activities etc.)
• Performs maintenance and management tasks related to cleaning waste disposal plants parking catering and cafeteria safety and security fire regulations office stationery and equipment supplies and utilities
• Performs routine checks of facilities scheduling repairs with vendors for proper maintenance of the office layout.
• Partners and efficiently connects with IT on solving all office-related equipment issues referring to: printers AV equipment etc.
• Collaborates with building owners office and administrative vendors to ensure proper solving of any facility needs monitors all related contracts and partners with Finance Lead to ensure appropriate contracts terms are in place.
• Manages all tasks related to fleet management including but not limited to POs process for cars (newcomers car change etc).
• Performs day-to-day internal finance related operations for office and facilities suppliers: PO and contracts management process balances reconciliations invoices approval and payments timely solves any recommendations follow any local internal review of General and Administrative Expenses done by local business and control manager.
• Proactively designs and implements office procedures and systems and develop innovative and effective solutions to improve office operations
• Monitors all contracts & POs related to Facility & Warsaw Office.
• Organizes induction/exit programs for new employees for Facility & Office purpose

Managerial & Office Support:

• Performs administrative functions like calendar management organizing on site and remote meetings travel arrangements preparing T&E reports creation of purchase orders and requisition of supplies
• Supports managers and the team to navigate various administrative systems and databases in compliance with applicable procedures
• Supports managers in researching inquiries and tracking and interpreting data from various databases
• Supports managers and teams as needed for finalizing/formatting various presentations
• Provides expertise in the adoption of IT tools to facilitate learning and development initiatives and communications
• Builds and maintains SharePoint MS Teams Channels and other collaborative tools as needed.
• Supports co-ordination of employee onboarding distribution of announcements etc
• Coordinates large group meetings i.e. Town-Halls annual meetings etc (logistics venue)
• General office administration (stationery mailings email distribution lists printing)

Senior Level Expectations:

• Engage with line management and/or other senior leaders to assist in the resolution of complex issues both locally and/or globally.
• Serve as a key resource for colleagues by providing guidance leading training and mentoring to other team members through a mentoring process using informal and/or formal presentations.
• May serve as an SME for systems of processes across the department /- contribute at a global level to these systems or processes

Disclaimer: The responsibilities listed above are only a summary and other responsibilities will be requirements as assigned

Qualifications & Experience Requirements

Degree/Certification/Licensure:

Degree Requirements: Bachelors or masters degree

Experience & Competencies:

• Office & administration management previous experience.
• Advanced project management skills.
• Experience in managing multiple priorities and ability to accomplish tasks within a timeframe setting milestones to meet deadlines and achieving goals.
• Demonstrates ability to function independently.
• Strong interpersonal skills with a demonstrated ability to act with discretion confidentiality and diplomacy in complex situations.
• General knowledge of software systems and web-based applications. Good computer aptitude and willingness to learn new systems and applications.
• Good verbal and written communication skills (both in English and local language). Software that must be used independently and without assistance:

Compliance:

This role should align to the Compliance culture to further strengthen the functions ability to meet our goals and expand our efforts in driving Bristol-Myers Squibb to meet the highest standards of ethics.

PV responsibilities:

Promptly report knowledge (initial or follow-up) of any adverse event associated with a BMS product within 24 hours or one business day of becoming aware of the event in accordance with BMS Company procedures.

If you come across a role that intrigues you but doesnt perfectly line up with your resume we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay takes into account characteristics of the job such as required skills where the job is performed the employees work schedule job-related knowledge and experience. The final compensation will be determined based on demonstrated experience and in accordance with pay equity principles and applicable employment laws.

Uniquely Interesting Work Life-changing Careers
With a single vision as inspiring as Transforming patients lives through science every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture promoting global participation in clinical trials while our shared values of passion innovation urgency accountability inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential site-by-design field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles onsite presence is considered an essential job function and is critical to collaboration innovation productivity and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application or in any part of the recruitment process direct your inquiries to . Visit to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider for employment qualified applicants with arrest and conviction records pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position please visit this page for important additional information: Protection

We will never request payments financial information or social security numbers during our application or recruitment process. Learn more about protecting yourself at data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If you believe that the job posting is missing information required by local law or incorrect in any way please contact BMS at . Please provide the Job Title and Requisition number so we can review. Communications related to your application should not be sent to this email and you will not receive a response. Inquiries related to the status of your application should be directed to Chat with Ripley.