Executive Assistant

Hilversum - Netherlands

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Job Summary

Are you a highly adaptable professional who thrives in a fast-paced environment exercises sound judgment and manages competing priorities with confidence We invite you to join the Taste Innovation team and play a pivotal role in shaping the next phase of innovation-led business impact and growth through leadership enablement.

IFF is a global leader in Flavors Fragrances and Health & Biosciences. We deliver sustainable innovations that elevate everyday products.

In our Taste Division we craft unique technology-enabled Flavor designs that define the identity of Food and Beverage brands shape trends in Flavor development and fuel market success.

In this role you will work closely with the Vice President of Taste Innovation and the Vice President of Innovation & R&D Strategy. Operating as a trusted partner and right-hand you will enable focus alignment and execution by anticipating needs managing priorities and ensuring smooth day-to-day operations. This strategically important role sits at the heart of Taste Innovation enabling the execution of a complex global innovation agenda.

You will lead end-to-end administrative and operational support for calendar management global travel expense management and event coordination. Working closely with Innovation Program Directors and the broader Executive Assistant community you will help ensure seamless operations while strengthening leadership effectiveness and business impact.

The role offers broad exposure and development opportunities requires flexible working hours and allows for remote support as needed.

Where Youll Make a Difference

Skillfully manage intricate calendars and navigate scheduling conflicts with ease
Organize engaging meetings by booking the perfect rooms coordinating attendees arranging delicious catering and crafting thoughtful agendas
Plan exciting international travel and efficiently handle expense processes through SAP Concur.
Prepare refine and enhance correspondence presentations and reports to ensure clarity and impact
Foster clear and timely communication on behalf of the executive building trust and transparency
Support informed decision-making with insightful research data analysis and comprehensive summaries
Track and manage key projects to ensure deadlines are met and deliverables are achieved
Champion strategic improvements that align with business goals while nurturing strong collaborative relationships.

What makes you the right fit

Bachelors degree (preferred) or equivalent professional experience in a relevant field.
At least three years of experience as a Personal or Executive Assistant preferably in a complex organizational structure
Excellent written and verbal communication skills in English
Advanced proficiency in Microsoft 365 applications (including Teams SharePoint OneDrive Excel and PowerPoint); experience with SAP is an added advantage
Demonstrated ability to coordinate intricate international travel arrangements navigating different time zones and cultural considerations with ease
Exceptional organization and prioritization skills thriving in fastpaced settings with a proactive and solutionsdriven approach.
Comfortable with ambiguity and adaptable to changing priorities and business needs
Strong interpersonal and communication skills with the ability to build relationships across diverse teams and locations and proficient in digital tools that support productivity and remote collaboration

How Would You Stand Out

Anticipates needs proactively offering solutions before issues arise and consistently staying one step ahead of stakeholders
Demonstrates sound judgment and discretion when handling sensitive information seniorlevel interactions and competing priorities
Brings a continuousimprovement mindset optimizing processes tools and workflows to enhance efficiency and executive effectiveness

Why Choose Us

Be a true partner to our senior leaders supporting complex calendars priorities and workflows that directly support Innovation and R&D at a global scale.
Be part of a mission-driven culture where your work truly makes a difference
Enjoy competitive compensation and benefits designed to support your well-being.

We are a global leader in taste scent and nutrition offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity national origin race age sex or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion gender identity & expression sexual orientation or disability.

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Job SummaryAre you a highly adaptable professional who thrives in a fast-paced environment exercises sound judgment and manages competing priorities with confidence We invite you to join the Taste Innovation team and play a pivotal role in shaping the next phase of innovation-led business impact an...