Planning Assistant

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Minimum Qualifications: Graduation from high school or equivalent and two years general office/clerical and/or customer service experience or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Successful completion of all applicable background checks pre-hire and ongoing are required.

SKILLS TESTING REQUIRED Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position.

This position requires the completion ofMicrosoft Word Microsoft Excel Microsoft PowerPoint Microsoft Access and Attention to Detail with a minimum score of Moderate Knowledge .The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida atto arrange testing.

Passing scores must be received by the Human Resources Office via email at no later than five business day after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing.
Position Summary: This is specialized and complex office work performing a variety of administrative and general office tasks and functions.

An employee assigned to this classification is expected to independently perform tasks and functions which require the application of some independent judgment.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences reports and observation of results obtained.
Examples of Duties: ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the Countys core values.

Prepares departmental paperwork such as correspondence reports forms agenda newspaper ads and related material. Takes and transcribes minutes as required.

Answers telephones and responds with specific information to complaints inquiries and requests from departmental and County staff and the general public.

Assists all planners in the Department of Growth Management involving annexations rural concerns Alachua County Comprehensive Plan and the Boundary Adjustment Act.
Researches boundaries land use and municipalities for accuracy to ensure maps are correct for annexations.

Organizes and maintains office/departmental accounts records and statistical data.

Uses and accesses maps from GIS database.

Receives posts and distributes incoming office/departmental mail.

Schedules appointments for superior; schedules meetings for room availability; arranges travel schedule and travel reservations.

Assists in preparation of ads to be published in local newspaper regarding Alachua County Comprehensive Plan zoning land development regulations and updates of reserve areas and related matters.

Establishes and maintains filing systems; classifies and codes material for filing; locates and retrieves files and materials.

Prepares office/departmental materials for storage.

Serves as office/departmental receptionist as required.

Performs the duties listed as well as those assigned with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

KNOWLEDGE SKILLS AND ABILITIES
Knowledge of Comprehensive Planning.

Considerable knowledge of office practices and procedures.

Considerable knowledge of vocabulary grammar spelling and punctuation in order to prepare and edit typed material.

Knowledge of established departmental standard operating procedures.

Knowledge of word processing systems and keyboards.

Knowledge of effective telephone etiquette.

Knowledge of office filing and tracking systems.

Skill in dealing with applicants employees and the general public.

Ability to effectively plan and organize work.

Ability to follow oral and written instructions.

Ability to write and organize correspondence.

Ability to proofread typed materials and make appropriate corrections.

Ability to establish and maintain effective working relationships.

Ability to establish and maintain filing systems.

Ability to work independently on multiple tasks and projects; ability to prioritize tasks.

Ability to write and organize reports and memoranda.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit. The employee is frequently required to use hands to finger handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand walk and stoop kneel or crouch.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision color vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.
Supplemental Information: Bargaining Unit: Bargaining - LIUNA Local 630
FLSA: Non-Exempt

Required Experience:

Junior IC

Minimum QualificationsGraduation from high school or equivalent and two years general office/clerical and/or customer service experience or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Applicants within si...

Minimum Qualifications: Graduation from high school or equivalent and two years general office/clerical and/or customer service experience or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Successful completion of all applicable background checks pre-hire and ongoing are required.

SKILLS TESTING REQUIRED Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position.

This position requires the completion ofMicrosoft Word Microsoft Excel Microsoft PowerPoint Microsoft Access and Attention to Detail with a minimum score of Moderate Knowledge .The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida atto arrange testing.

Passing scores must be received by the Human Resources Office via email at no later than five business day after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing.
Position Summary: This is specialized and complex office work performing a variety of administrative and general office tasks and functions.

An employee assigned to this classification is expected to independently perform tasks and functions which require the application of some independent judgment.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences reports and observation of results obtained.
Examples of Duties: ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the Countys core values.

Prepares departmental paperwork such as correspondence reports forms agenda newspaper ads and related material. Takes and transcribes minutes as required.

Answers telephones and responds with specific information to complaints inquiries and requests from departmental and County staff and the general public.

Assists all planners in the Department of Growth Management involving annexations rural concerns Alachua County Comprehensive Plan and the Boundary Adjustment Act.
Researches boundaries land use and municipalities for accuracy to ensure maps are correct for annexations.

Organizes and maintains office/departmental accounts records and statistical data.

Uses and accesses maps from GIS database.

Receives posts and distributes incoming office/departmental mail.

Schedules appointments for superior; schedules meetings for room availability; arranges travel schedule and travel reservations.

Assists in preparation of ads to be published in local newspaper regarding Alachua County Comprehensive Plan zoning land development regulations and updates of reserve areas and related matters.

Establishes and maintains filing systems; classifies and codes material for filing; locates and retrieves files and materials.

Prepares office/departmental materials for storage.

Serves as office/departmental receptionist as required.

Performs the duties listed as well as those assigned with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

KNOWLEDGE SKILLS AND ABILITIES
Knowledge of Comprehensive Planning.

Considerable knowledge of office practices and procedures.

Considerable knowledge of vocabulary grammar spelling and punctuation in order to prepare and edit typed material.

Knowledge of established departmental standard operating procedures.

Knowledge of word processing systems and keyboards.

Knowledge of effective telephone etiquette.

Knowledge of office filing and tracking systems.

Skill in dealing with applicants employees and the general public.

Ability to effectively plan and organize work.

Ability to follow oral and written instructions.

Ability to write and organize correspondence.

Ability to proofread typed materials and make appropriate corrections.

Ability to establish and maintain effective working relationships.

Ability to establish and maintain filing systems.

Ability to work independently on multiple tasks and projects; ability to prioritize tasks.

Ability to write and organize reports and memoranda.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit. The employee is frequently required to use hands to finger handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand walk and stoop kneel or crouch.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision color vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.
Supplemental Information: Bargaining Unit: Bargaining - LIUNA Local 630
FLSA: Non-Exempt