Executive Assistant VP LAC

Job Title: Executive Assistant VP Latin America and the Caribbean (LAC)

Department: Programs Latin America and the Caribbean

Center Background: The Center for Reproductive Rights (the Center) is a global human rights organization working to ensure that reproductive rights are protected in law as fundamental human rights around the world. With offices in New York City New York; Nairobi Kenya; Bogota Colombia; Geneva Switzerland; and Washington D.C. the Center is a non-profit non-partisan organization changing law and policy throughout Africa Asia Europe Latin America and the Caribbean and the United States. Our 230 diverse professionals are committed to advancing the Centers human rights mission through game-changing litigation legal policy and advocacy work. This has powered the Centers exceptional growth to an operating budget of over $40 million and won the respect of law firms in countries around the world with an additional $29 million annually of donated legal services representing the work of countless lawyers from more than 46 countries.

The Centers Strategic Plan sets a high mark for impact: By 2030 half of the worlds population will be living under stronger protections for reproductive rights than they are today. The Center has a track record of success to back up this ambitious goal. Since our founding in 1992 the Center has transformed how reproductive rights are understood and applied by courts governments and human rights bodies worldwide on issues including maternal health abortion assisted reproduction and adolescent sexual and reproductive health and rights (SRHR). We have won groundbreaking cases before national courts U.N. Committees and regional human rights bodies. Additionally the Center has led the development of historic proactive legislation advancing robust protections for reproductive rights and has built the legal capacity of womens rights advocates in more than 65 countries and counting.

Equal Opportunity Employer

The Center is an equal opportunity employer committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage people from all communities to apply. If you are excited about this role and unsure about whether your past experience aligns with the job description we encourage you to apply anyway. You may be the right candidate for this or other roles.

Commitment to Diversity Equity and Inclusion

The Center is equally committed to disability inclusion. Our hiring processes and our work culture offer support and flexibility for staff with a variety of needs. Should you face an accessibility barrier in the application and interview process please let us know by contacting . We will work with you to provide the accommodation that works best for you.

The Centers Strategic Plan commits the Center to a workplace that embraces diversity promotes equity and centers inclusion at all levels. We strive to embed a Diversity Equity and Inclusion (DEI) culture by introducing and strengthening interventions across policy culture people and metrics. We offer training and tools to foster an environment of respect and inclusion throughout our workplace and in the communities we serve.
To learn more about the Centers commitment to Diversity Equity and Inclusion (DEI) please visit Diversity Equity and Inclusion Center for Reproductive Rights

Learn more about the Center for Reproductive Rights go to

The Role:

The Executive Assistant to Vicepresident LAC will ensure smooth and effective administrative support including managing scheduling preparations documentation and follow-ups of all internal and external meetings expenses reports and travel arrangements. They will work closely with Associates of LAC and members supporting Associate Directors in LAC serving as a liaison for the VP on internal and external programmatic projects as well as implementing processes and procedures to maximize operations and the efficient execution of daily operations in LAC. This position will report to the Vicepresident LAC who is based in Bogotá.

The position will be based in the Centers Bogotá office.

Primary Responsibilities:

Scheduling:

• Oversee the day-to-day activities of the Vicepresident LAC including the delivery of quality high- level administrative support to her specifically in regard to calendar management travel arrangements and meeting preparation/follow-up.
• Manage the Vicepresident LACs calendar to reflect strategic priorities and help in effective management of her time toward achieving operational goals.
• Assume responsibility for the overall execution planning and related advance and logistics for the Vicepresident LAC travel schedule across LACs region and globally: organize trip planning calls with internal/external stakeholders develop written detailed schedules confirm travel plans and appointments manage all related transportation and lodging.
• Develop and maintain processes templates and formats related to scheduling including request templates event memos and agendas.

Meeting Preparation and Follow-up:

• Ensure the Vicepresident LAC is prepared for all internal and external meetings through oversight and organization of all briefing memos remarks talking points and additional collateral coordinating across departments and anticipating needs and strategizing solutions.
• Serve as liaison between Vicepresident LAC and other members of LAC team and other departments: attend meetings develop agendas record minutes maintain records monitor action items and follow-up.
• Draft and file meeting notes follow-up correspondence and key actions and ensure communication thereof with all relevant parties as appropriate.

Management (time and communications):

• Manage Vicepresident LAC incoming emailprioritizing for attention and drafting responses as appropriate.
• Manage information flow into and out of the LAC unit ensuring follow-up with and engagement of appropriate staff.

Other supporting responsibilities:

• Provide assistance to visiting CRR staff and coalition allies.
• Support when needed the logistics of program-related events and meeting setup such as LAC convenings Inter-American Human Rights hearings and meetings logistics.
• Assist with the organization and maintenance of the Global LAC SharePoint site uploading required information on time.
• Office Services and Other Responsibilities: meet and greet guests; drafting and mailing of correspondence sign for packages and mail answering phones.
• Reviewing documents in Spanish translating documents from Spanish to English and vice-versa.
• Acting as the main contact person during the absence of team members including by responding to urgent correspondence and following-up on urgent issues with appropriate staff.
• Maintaining and updating teams databases and mailing lists using the Microsoft Office Suite including Word Excel PowerPoint and Outlook.
• Ensure compliance with all institutional matters by adhering to the required processes within the various systems managed by the organization such as Paylocity and Concur.

Compensation: The Center offers a competitive salary commensurate with experience and a comprehensive benefits program.

How to Apply: Please complete the application below to apply. A cover letter and resume must be included in your application. Please include these application materials as attachments.

Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled. Applicants are strongly encouraged to apply as soon as possible.

To learn more about our DEI Organizational Commitments go here. The Center for Reproductive Rights is an equal opportunity employer committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage people from all groups and communities to apply.

Please note that all genuine Center openings must be applied through the Center website. The Center does not charge a fee at any stage in the recruitment process (application interviews or selection). Nor does it request any medical examinations or bank account inform as part of this process. If someone contacts you on behalf of the Center requesting payment for your application please notify before taking any further action.

Qualifications:

• Bachelor degree in Business Administration Industrial Engineer International Relations Political Science Social Communication and Journalism or related.
• Commitment to the Centers mission purpose and values.
• Experience in support of executive/senior managers faced with the challenge of prioritizing their time in a complex faced-paced environment.
• Minimum of 8 years of related progressively responsible work experience including scheduling and travel management experience.
• Fluent in Spanish and English; any additional language is an asset.
• Must be highly organized with a strong work ethic and attention to detail.
• Excellent presentation writing editing and proofreading skills.
• Ability to maintain confidentiality with sensitive information.
• Solutions-oriented approach with strong analytical/reasoning skills.
• Professional and friendly demeanor and strong customer service skills.
• Must be able to work proactively and independently multi-task and work under tight deadlines.
• Dependability diplomacy and a sense of humor are necessary.
• Ability to work in a multicultural diverse and highly performance-driven environment.
• Ability to see and understand the big picture and translate into a strategic schedule.
• Excellent computer skills including Excel Word Outlook and PowerPoint; with the ability and curiosity to adapt to new technologies.