Purpose of the role:
PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in London reporting into the Head of Event Operations - EMEA. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre-event preparation onsite delivery and post-event reporting as well as supporting Event Producers with speaker logistics for PEIs EMEA portfolio of conferences and events throughout the year.
Responsibilities and Duties
- Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events
- Provide event day onsite support including setup registration and welcoming speakers (occasional travel may be required)
- Assisting with the venue and vendor sourcing & planning of smaller ancillary events
- Budget management
- Building launching and managing event apps & portals
- Compiling various post event reports
- Creating event holding slides and digital signage
- Planning designing and printing internal event signage
- Maintaining event operations supplies ensuring storage area is organized
- Assisting with packing/unpacking for events
- Additional responsibilities may include assisting with other meeting schedules event-related correspondences and travel planning
- Work closely with Conference Producers on speaker deliverables related to each event portfolio
- Request speaker headshots and bio information post headshots and bios to corresponding event websites apps and agenda materials
- Coordinate panel calls up to six weeks prior to event start date
- Add speakers into CRM database for registration as well as compile maintain accuracy of speaker records
- Prepare presentation materials to translate into a PowerPoint slide reel for onsite needs
- Working on multiple events simultaneously on speaker deliverables
- Gather speakers in the Speaker Ready Room or designated main session area onsite including micd and directing to stage and/or virtual platforms
- Handle email and phone correspondence with speakers pre and post event
Person Specification
Although we are keeping direct experience and knowledge requirements to a minimum we do need you to demonstrate your capabilities in relation to the points listed under essential requirements in the person specification. You should be prepared to discuss illustrations on how your competencies have helped you to achieve positive results.
Experience & Skills
- 1-3 years of experience in events hospitality or project management
- Comfortable and confident when supporting members of events team and sharing ideas and experiences
- A positive problem-solving attitude
- Budget management
- Interest in experiential activations production event planning and/or hospitality
- Thrives in a team environment
- Ability to manage multiple projects in a changing and fast paced environment
- Communicate clearly and effectively
- Exceptional eye for detail
- Project management skills and experience
- Proficient in Microsoft Office applications including Excel Word PowerPoint and Outlook.
- Experience building event apps and websites using platforms such as CrowdComms VenuIQ ASP and WordPress (preferred but not essential).
- Flexibility to work evenings or weekends when required for events
Who we are:
PEI Group is a subscriber-focused business intelligence company. With our multi-talented global team of over 490 people spread across EMEA USA & Asia our purpose is to inform and connect investment professionals across global specialised markets. We identify specific high growth high value investment sectors and themes where deep insight strong market relationships and active capital flows are critical for success.
What we do:
PEI Group provides industry-leading journalism data and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing analytics and database platform. We also track the firms and individuals who shape markets and bring client-communities together to enable knowledge sharing profile building and relationship development through professional networks and events. Wherever our markets are active in New York Los Angeles Tokyo Sydney Hong Kong Singapore London and elsewhere PEI is hard at work examining crucial market forces and shifting investment themes identifying active investors and their capital allocations and scanning ahead for regulatory changes new compliance requirements and other risk factors.
At PEI we value diverse talent and welcome applications from everyone regardless of background. We are an equalopportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.
PEI Group supports flexible working arrangements and we welcome career returners.
Required Experience:
IC
Purpose of the role:PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in London reporting into the Head of Event Operations - EMEA. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution...
Purpose of the role:
PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in London reporting into the Head of Event Operations - EMEA. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre-event preparation onsite delivery and post-event reporting as well as supporting Event Producers with speaker logistics for PEIs EMEA portfolio of conferences and events throughout the year.
Responsibilities and Duties
- Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events
- Provide event day onsite support including setup registration and welcoming speakers (occasional travel may be required)
- Assisting with the venue and vendor sourcing & planning of smaller ancillary events
- Budget management
- Building launching and managing event apps & portals
- Compiling various post event reports
- Creating event holding slides and digital signage
- Planning designing and printing internal event signage
- Maintaining event operations supplies ensuring storage area is organized
- Assisting with packing/unpacking for events
- Additional responsibilities may include assisting with other meeting schedules event-related correspondences and travel planning
- Work closely with Conference Producers on speaker deliverables related to each event portfolio
- Request speaker headshots and bio information post headshots and bios to corresponding event websites apps and agenda materials
- Coordinate panel calls up to six weeks prior to event start date
- Add speakers into CRM database for registration as well as compile maintain accuracy of speaker records
- Prepare presentation materials to translate into a PowerPoint slide reel for onsite needs
- Working on multiple events simultaneously on speaker deliverables
- Gather speakers in the Speaker Ready Room or designated main session area onsite including micd and directing to stage and/or virtual platforms
- Handle email and phone correspondence with speakers pre and post event
Person Specification
Although we are keeping direct experience and knowledge requirements to a minimum we do need you to demonstrate your capabilities in relation to the points listed under essential requirements in the person specification. You should be prepared to discuss illustrations on how your competencies have helped you to achieve positive results.
Experience & Skills
- 1-3 years of experience in events hospitality or project management
- Comfortable and confident when supporting members of events team and sharing ideas and experiences
- A positive problem-solving attitude
- Budget management
- Interest in experiential activations production event planning and/or hospitality
- Thrives in a team environment
- Ability to manage multiple projects in a changing and fast paced environment
- Communicate clearly and effectively
- Exceptional eye for detail
- Project management skills and experience
- Proficient in Microsoft Office applications including Excel Word PowerPoint and Outlook.
- Experience building event apps and websites using platforms such as CrowdComms VenuIQ ASP and WordPress (preferred but not essential).
- Flexibility to work evenings or weekends when required for events
Who we are:
PEI Group is a subscriber-focused business intelligence company. With our multi-talented global team of over 490 people spread across EMEA USA & Asia our purpose is to inform and connect investment professionals across global specialised markets. We identify specific high growth high value investment sectors and themes where deep insight strong market relationships and active capital flows are critical for success.
What we do:
PEI Group provides industry-leading journalism data and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing analytics and database platform. We also track the firms and individuals who shape markets and bring client-communities together to enable knowledge sharing profile building and relationship development through professional networks and events. Wherever our markets are active in New York Los Angeles Tokyo Sydney Hong Kong Singapore London and elsewhere PEI is hard at work examining crucial market forces and shifting investment themes identifying active investors and their capital allocations and scanning ahead for regulatory changes new compliance requirements and other risk factors.
At PEI we value diverse talent and welcome applications from everyone regardless of background. We are an equalopportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.
PEI Group supports flexible working arrangements and we welcome career returners.
Required Experience:
IC
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