Administrative Assistant

Our capabilities cover a full suite of millwrighting services including installing setting aligning and leveling machinery and equipment as well as dismantling refurbishing reassembling and moving. Additionally our expertise covers close tolerance and precision alignment as well as fabrication concrete construction and industrial HVAC solutions.

Support the operation of a multimillion-dollar company by effectively operating a multiline phone system greeting guests and providing daily assistance through effective execution of the following duties

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. In addition to detailed responsibilities listed below role would serve as an assistant to office staff needs.
2. Answer incoming telephone calls and route to appropriate personnel.
3. Welcome on-site visitors and direct to appropriate personnel.
4. Assist accounts receivable department with credit card receipts retail store reconciliation as needed.
5. Open mail and route to appropriate personnel.
6. Maintain office and breakroom supplied
7. Perform other clerical duties as needed such as scanning filing copying etc.
8. Assist employment candidates with online applications process as needed.
9. Send correspondence to customers as necessary to update accounts
10. Assist office staff with employee appreciation meetings weekly team meetings and customer/vendor special events.
11. Assist management team with duties as requested.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully an individual should have knowledge of Outlook Excel and Word. ProCore and/or Sage300(aka Timberline) experience would be a plus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job the employee is regularly required to sit and talk or hear. The employee is frequently required to stoop kneel or crouch. The employee is occasionally required to stand; walk; use hands to finger handle or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Please review our Affirmative Action Policy.

Notice to prospective employees; There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or to other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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