Graduate Assistant- Finance & Operations

Occupational Summary:

The Graduate Assistant Finance & Operations provides analytical and operational support to the universitys Finance Division including Accounting Student Accounts and related operational functions. This role supports general ledger activities account reconciliations budget reporting process documentation and workflow improvements.

The position is designed to provide meaningful professional experience in higher educationfinancial managementwhile contributing to process efficiency data integrity and operational excellence within the Assistants mustmaintaina 20-hour work week.

Stewardship Statement:
This positionis responsible forcultivating andmaintainingthe institutions Catholic identity and its mission to empower graduates to transform society. As a member of the Newman community the staff member will join with the institutions sponsors the Adorers of the Blood of Christ (ASC Sisters) to witness Gods love in Mission to empower others foster oneness celebrate life form right relationships and walk as compassionate companions. Additionally this position contributes to a work environment that encourages knowledge of respect for and development of skills to engage with those of other faiths cultures or backgrounds.

Work Performed:

General Ledger & Accounting Support

1. Assistwith general ledger account analysis and journal entry preparation.

1. Support monthly and year-end reconciliation processes.

1. Assistin reviewing andmaintainingchart of accounts integrity.

1. Research and resolve discrepancies in financial data.

Budget & Financial Reporting

1. Assistin preparation of internal budget reports and financial summaries.

1. Support variance analysis and data gathering for management reporting.

1. Compile and organize financial data for decision-making purposes.

Process Improvement & Automation

1. Identifyopportunities to streamline workflows and improve efficiency.

1. Assistwithdevelopmentof automation tools (Excel reporting templates system workflows).

1. Support documentation of financial processes and internal controls.

1. Help develop and update standard operating procedures (SOPs).

Student Accounts & Operational Support

1. Provide support for student account reconciliations and reporting as needed.

1. Assistwith inbox triage and communication management for finance-related inquiries.

1. Support cross-functional finance and operational projects as assigned.

Special Projects

1. Participate in special assignments and division-wide initiatives.

1. Conduct research and analysis to support financial and operational improvements.

General

1. Complete all University-required trainings including FERPA and Title IX

1. Contribute to the overall success of the offices ofFinance Human Resources IT and Facilities.

Required Qualifications/Education/Experience/Skills/Training:

1. Bachelorsdegreerequired.

1. Must be accepted and enrolled full time (at least six (6) credit hours per semester) in a Masters degree program during the academic year (fall and spring semester)preferably Business AdministrationData Science or a related field.

1. Strong analytical and problem-solving skills.

1. Advancedproficiencyin Microsoft Excel (pivot tables formulas data analysis preferred).

1. Detail-oriented with strong organizational skills.

1. Ability tomaintainconfidentiality of financial information.

1. Strong written and verbal communication skills.

1. Ability to manage multiple priorities in a deadline-driven environment.

1. Must be legally authorized to work in the United States.

Physical Requirements:

1. Prolonged periods of sitting and working on a computer.

1. Ability toliftupto 15 pounds as needed.

Compensation:

1. This is a 12-month position with a contract that requires annual renewal.

1. Monthly stipend of $250.00 throughout the duration of the waiver ceasing upon completion of the degree.

1. University housing is not provided for Graduate Assistants; however they may coordinate with the Director of Residence Life to explore availability if housing is not at full capacity.

1. Graduate Assistants will be provided with the 120-day meal planoption which may be subject to tax implications. Meals are available only when the dining hall is open for traditional students.

1. Eligible for fall spring and summer tuitionwaiver. The studentis responsible forpayment of books general fees parking and living adhere to the Graduate Assistant Policy.

Additional Information:

• Graduate Assistant forFinance & Operationsmaynothold other full-time employment. Other part-time employment in or outside the University must receive prior approval from theController.

• Tuition remission scholarships are dependent upon enrollment in the course(s) by regular tuition-paying students. The university reserves the right to move classes from face-to-face to online modality to ensure a reasonable minimum class size is met at the sole discretion of the university. Tuitionremissionscholarships do not guarantee that any course will be available in any givenmodality depending upon enrollment. If space is limited in any classpersonsusing any tuition benefit scholarships may be enrolled in the order in which they registered for the class.

• As a condition for retention in the role the Graduate Assistant must remain in good academic standing which is a minimum cumulative GPA of 3.00.

• A criminal background check will be performed prior to employment offer.

Founded in 1933 Newman University is a liberal arts institution grounded in Catholic values and traditions yet is respectful of all faiths. At Newman youll find people programs organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ US Region. We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees according to all applicable equal opportunity and affirmative action laws directives and regulations of federal state and local governing bodies and keeping this commitment it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race color creed religion sex national origin genetic information marital status familial status public assistance status local human rights commission activity disability age sexual orientation gender identity or status as a qualified protected veteran.

In compliance with the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008 Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at ext. 2202 or email in advance so necessary arrangements can be made.