Position: Registrar

Reports to: Head of Upper School

FLSA Classification: Exempt (Salary)

Job Type: Full-Time (12-month)

Work Schedule: Monday-Friday 8AM to 4PM occasional evening and/or weekends

Start Date: Immediately

About McGehee

Founded in 1912 Louise S. McGehee School is an independent all-girls Pre-K12 school in New Orleans. For more than a century McGehee has educated girls to lead with purpose and confidence and today we are shaping our next chapter.

Our Vision is a world shaped by purposeful women who lead with clarity courage and conviction. From Pre-K through 12th grade each McGehee student is empowered to develop her unique strengths and aspirations in an environment designed specifically for girls.

Our Mission challenges each girl to discover her strengths and reach her full potential as an independent learner a critical thinker and a confident leader. Academic depth intellectual ambition creativity and self-direction define the McGehee experience from the earliest years through graduation.

Our work is guided by the values that shape our community and decisions:

• Commitment to Excellence grounded in high expectations and continuous improvement
• Empowering Leadership that elevates others and builds strong teams
• Honorable Action rooted in integrity and alignment between values and choices
• Independent Thought balanced by curiosity and courage
• Joyful Engagement that recognizes girls thrive when they feel valued challenged and connected

We hold high expectations for our faculty and our students and we align our work with our values.

McGehee advances a distinctive individualized approach to girls education built on close relationships between students and faculty and grounded in research-informed practice. Located on a historic Garden District campus we embrace New Orleans as an extended classroom connecting learning to service internships and real-world leadership. With more than 2200 alumnae worldwide McGehee is both a rigorous academic institution and a lifelong community committed to excellence and impact.

About This Position

The Registrar is responsible for the management accuracy and integrity of all student academic records for the Middle and Upper Schools at Louise S. McGehee School. This position oversees transcript management grade reporting course enrollment and state reporting requirements while ensuring compliance with school policies and applicable regulations. The Registrar works closely with the Division Heads College Counseling Office faculty and administrative staff to support student academic records scheduling processes and reporting deadlines. The role also manages substitute teacher coordination and assists with academic reporting cycles throughout the school year.

Primary Responsibilities:

Maintain accurate and comprehensive student records:

• Serve as the custodian of all academic records for Middle School and Upper School students
• Process transcript requests for current students transfers and alumni.
• Ensure student records are maintained in accordance with school policies and applicable privacy regulations
• Manage the storage and organization of digital and physical student records
• Coordinate the transfer of student records for incoming and outgoing students
• Oversee updates to student records and ensure documentation is properly archived

Oversee transcripts and academic reporting:

• Maintain and update official student transcripts
• Coordinate senior transcript review and verification prior to submission for college applications
• Ensure all course credits including external coursework are accurately recorded
• Process transcript edits and updates as needed
• Manage high-volume transcript requests for alumni and transferring students

Lead grade reporting and academic data management:

• Oversee grade reporting cycles and GPA tracking throughout the academic year
• Ensure accuracy of grades comments and academic records prior to release to students and families
• Manage student and parent access timelines for report cards and progress reports
• Ensure GPAs and academic credits are calculated accurately within the student information system

Ensure state reporting and compliance:

• Maintain the schools State Transcript System (STS) records
• Collect required student data for state reporting
• Ensure all earned credits are accurately reported to state systems

Support course enrollment and scheduling:

• Manage student course enrollment processes for both Middle School and Upper School
• Ensure students are correctly enrolled in all courses for the academic year
• Coordinate enrollment in external academic programs such as One Schoolhouse

Coordinate substitute teacher coverage:

• Maintain the Middle and Upper School substitute teacher calendar
• Coordinate classroom coverage when teachers are absent
• Secure substitute teachers as needed and ensure substitute plans are distributed
• Communicate with substitute teachers regarding schedules and school procedures

Manage systems and data integrity:

• Maintain data accuracy within the schools student information system
• Assist in evaluating and improving systems for student records management
• Support initiatives to transition student records to digital storage where appropriate

The Registrar supports several major academic reporting and enrollment cycles each year including:

• Senior transcript verification and college submission preparation
• Quarter and semester grade reporting
• State Transcript System updates
• National Honor Society eligibility determination
• End-of-year academic award determination and coordination
• Student course enrollment for the upcoming academic year
• Graduate transcript verification after the first year of college
• Student records organization and transition to the next academic year

Who Should Apply for this Role

The successful candidate will be a detail-oriented professional who takes pride in accuracy organization and the systems that keep a school running well.

We are most likely to hire a candidate with the following knowledge skills abilities and mindsets:

• Strong attention to detail and a commitment to data accuracy and confidentiality
• Experience in school administration registrar work or student records management
• Familiarity with student information systems or database management
• Exceptional organizational skills and the ability to manage multiple deadlines throughout the academic calendar
• Strong communication and collaboration skills with the ability to work independently while coordinating across multiple departments
• Commitment to professionalism and discretion in handling sensitive student information

In addition the following qualifications are a bonus:

• Bachelors degree
• Experience working at independent or all-girls schools
• Knowledge of and appreciation for the cultural richness of New Orleans
• Experience with state transcript systems and compliance reporting
• A positive outlook and a sense of humor

Salary and Benefits

• Salary is competitive and commensurate with experience and internal equity at McGehee
• McGehee offers a benefits package that includes comprehensive health dental and vision insurance; employer-paid life and AD&D insurance; voluntary life and AD&D; long-term disability; critical illness and accident insurance; identity protection services; and access to an Employee Assistance Program
• Additional benefits include participation in a 403(b) retirement plan with employer contributions after one year of service
• All employees have access to a full-service free lunch daily in our cafeteria
• The Registrar will receive 10 days of paid time off 20 days of annual vacation and paid holidays
• The McGehee team places a high value on the day-to-day experiences of our students and staff and as a member of this team you will join a warm caring collaborative joyful team

Interview Process and How to Apply for This Role

If your resume and responses are in strong alignment with our hiring criteria we will reach out to you to begin the interview process which will include several rounds of interviews culminating in an on-campus interview at McGehee. During the process applicants may be asked to submit additional materials including references. The final candidate will be required to complete a background check prior to starting work with McGehee.

McGehee is an Equal Opportunity Employer and is open to all qualified candidates regardless of race color sex sexual orientation creed religion national origin ethnicity age disability veteran status or other applicable protected classification.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities.