Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant (Remote)
Location: Remote (Latin America)
Compensation: $1500 - $2000 USD/month
Schedule: Monday to Friday standard US business hours with Pacific overlap
Type: Full-time Independent Contractor
About the Company
Our client is a fast-moving US team that needs dependable executive support across scheduling inbox management follow-through and day-to-day operations. The environment is lean busy and direct.
About the Role
You will keep the executive team organized prepared and moving. That means protecting calendars handling details before they become problems and making sure important follow-ups do not slip. This role fits someone who notices gaps early likes clean follow-through and can handle sensitive information without drama.
Key Responsibilities
- Manage calendars meetings and travel with close attention to timing and priorities.
- Keep inboxes organized and draft clear replies when appropriate.
- Track follow-ups deadlines and action items across multiple workstreams.
- Prepare meeting notes summaries and simple operating documents.
- Coordinate across internal teams and external partners to keep work moving.
- Handle confidential information with care and good judgment.
Who You Are
- You have already supported a founder executive or senior operator in a fast-paced environment.
- You do not wait to be told twice. You spot loose ends and close them.
- Your English is strong enough to manage written and verbal communication with US stakeholders.
- You are comfortable with Google Workspace calendar tools and task tracking systems.
- You stay calm when priorities change and can switch context without losing the thread.
Bonus Points
- Experience supporting executives in startups agencies or small operating teams.
- Experience coordinating personal tasks alongside business tasks.
- Spanish and English fluency.
What Success Looks Like
First 90 Days:
- The calendar is organized meeting prep is tighter and leadership is not chasing routine follow-ups.
- Inbox triage scheduling and travel coordination are running cleanly without constant correction.
- You understand how the executive team likes information presented and how decisions get made.
Ongoing:
- Leadership trusts you with high-stakes scheduling sensitive details and day-to-day follow-through.
- Fewer tasks fall through the cracks because action items are tracked and closed consistently.
- You create enough order around the role that the team feels lighter not busier because you are there.
How to Apply
- Submit your resume in PDF format.
- Record a Loom video (2 minutes or less) introducing yourself and explaining why you are a strong fit for this role. This video must be recorded specifically for this application. Please make sure you have:
- A clean simple background
- Professional clothing
- Good lighting so we can see you clearly
- Clear audio with no background noise
We use the Loom video to evaluate your communication skills professionalism and attention to detail. Applications without a video will not be reviewed.
What to Expect
- Application Review: We review your resume and Loom video.
- WhatsApp Screen: A brief introductory conversation with our recruiting team.
- Recruiter Interview: A deeper conversation to assess fit experience and working style.
- Client Interview: You meet the hiring manager directly.
- Background Check Offer: Final verification followed by your offer letter.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
