Administration Assistant Oral Health Program

Join Our Growing Team at Holstep Health

Applications Close: 20/03/2026

Position: Administration Assistant - Oral Health Program
Location: Brunswick and Across Holstep Health sites as required
Job Type: Fixed Term - Part Time

Brief Description:

Holstep health is looking for a skilledvibrant and motivated Administrative Assistant to join our amazing team and work in a fixed term position. What we offer

Management and Admin Officer Grade 1

Fixed term part time position 32 hours per week - 6 month leave coverage

Generous salary packaging available

Professional development funding

Required to work across West Heidelberg and Brunswick location

YOUR NEW ROLE:
The Administrative Assistant is responsible for providing direct administrative support to the Oral Health Program with a strong focus on outreach services. Working closely with the Outreach Coordinator the role provides administrative and coordination support to ensure outreach activities run efficiently and effectively.

Reporting to the Manager Oral Health the Administrative Assistant is responsible for ensuring that all administrative processes including the preparation processing and timely entry of client consent forms into electronic patient systems are completed accurately and efficiently. The role ensures that all administrative requirements are in place to support the Oral Health team in delivering outreach services confidently professionally and with minimal disruption.

A key function of the role is maintaining a well-organised and coordinated appointment system ensuring a smooth experience for both clients and the dental outreach team. By facilitating streamlined administrative processes this position directly contributes to the overall success of the outreach programs.

The role requires strong collaboration and effective communication with a range of stakeholders including local schools Oral Health Victoria (OHV) and other community partners.

YOU WILL BE RESPONSIBLE FOR:

- Appointment book administration including registration and tracking of consent packs and creation of client records in electronic patient systems to ensure full compliance.

- Liaise with parents and caregivers regarding consent forms client inquiries and appointments to ensure smooth coordination of school visits and service delivery.

- Dental supply stock control ordering and delivery processes including dental packs.

- Monitor productivity metrics within outreach programs and contribute to day-to-day activities as needed.

-Support administrative activities related to audits quality improvement and risk management for internal projects.

WHAT YOU NEED TO SUCCEED:
Demonstrated excellent verbal and written communication skills

Exhibit a high level of motivation and dedication to the profession

Highly developed organisational skills time management with capacity to manage concurrent tasks.

Advanced knowledge in the patient electronic Management system

Strong administration skills including use of MS Office suite of applications and client software packages

WHAT WE OFFER:
At Holstep Health we embrace diversity inclusion and flexibility encouraging you to bring your whole self to work. As part of our team you will be supported in your growth and professional development. We also offer:

Generous salary packaging
Flexible work arrangements
Opportunities for additional leave

HOW TO APPLY:
Please submit the following:

A cover letter
Your resume including two recent referees
A response to the key selection criteria outlined in the position description

You can submit your application via the platform or email your CV and cover letter to .

Important Recruitment Notice:
Holstep Health will only contact candidates via an official email address ending in @. Any requests for personal information will only occur at the appropriate stage of the recruitment and onboarding process and will be issued via secure systems.

At Holstep Health we celebrate diversity and inclusion and encourage applications from people of all backgrounds religions sexual orientations ages and genders. We value the unique perspectives each individual brings to our team.