Operations Coordinator II

Capital Consultants Management Corporation

Job Location:

South Jordan, UT - USA

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

Operations Coordinator II is responsible for managing the administrative and operational workflows that support the Operations and Maintenance teams. This includes work-order triage inventory tracking invoice verification contractor coordination and turnover documentation. The role requires strong attention to detail excellent communication skills and the ability to work independently with vendors and internal stakeholders.

Our culture is brought to life by our core values.

Integrity: Do the right thing. Be personally accountable. Share mistakes openly.

Respect: Embrace humility. Communicate with candor. Foster dignity.

Service: Lead by serving. Be intentional. Find a better way.

Community: Put people first. Engage fearlessly. Cultivate your development. Fuel collaboration.

RESPONSIBILITIES

Work Order & Operational Management

Monitor and prioritize the community work orders daily ensuring contractors are assigned tasks promptly and close out tickets with proper documentation.
Support Operations and Maintenance Managers by tracking assignments and following up on outstanding items.

Vendor & Contractor Coordination

Serve as a liaison between Operations leadership and landscape contractors for contract administration landscape extras and project support.
Participate in landscape walks and turnovers and assist with project documentation and completion requirements.
Process new vendor setup documents and submit completed packets to corporate.

Financial Processing & Contract Compliance

Verify and process invoices in IPS daily specifically those related to operations and maintenance projects.
Review contractor invoices for correct pricing and validate irrigation part markups according to contract requirements.
Oversee and process shared facility and amenity billbacks.

Inventory & Supplies Management

Maintain bi-annual inventory and notify management of needed purchases stock levels tools or vendor repairs when in-house repair is not possible.

Administrative Support

Support operations through recordkeeping document organization and vendor assistance.
Document meeting notes for the Neighborhood Advisory Committee as needed.
Assist with meetings activities and community functions as required.

REQUIREMENTS

23 years of experience in operations support facilities coordination vendor management or invoice processing.
Experience with workflow systems (e.g. Daybreak Direct) and invoice processing platforms (e.g. IPS).
Strong Microsoft Office skills (especially Excel).
Ability to understand and interpret contract pricing and markups.
Strong organizational analytical and communication skills.
Ability to manage multiple tasks and deadlines.

Preferred

Experience in community management or contractor/vendor administration.
Knowledge of landscape maintenance or project coordination terminology.

PHYSICAL REQUIREMENTS

The physical requirements can vary but generally they may include:

Lifting: Occasional lifting and carrying supplies/equipment up to 25 lbs.
Mobility: Whether the job requires walking climbing or other physical activity

Working conditions: Ability to walk the grounds for extended distances during site walks in various weather conditions.
Personal protective gear: Whether the job requires wearing personal protective gear

Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events
Manual Dexterity: Comfortable using mobile devices tablets and computers.
Driving: Ability to drive as needed; must maintain a valid drivers license clean MVR and current auto insurance if driving is required. Ability to operate a vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodation in performing the job duties as described in the job description discuss with your manager.

WHAT WE OFFER:

Comprehensive benefits package including medical dental and vision
Wellness program
Flexible Spending Accounts
Company-matching 401k contributions
Paid time off for vacation holidays medical and volunteering
Paid parental leave
Training and educational assistance
Support programs including Employee Assistance Program and Calm Health
Optional benefits including short- and long-term disability life insurance and pet insurance
Most importantly a caring team who is dedicated to your success!

About the Community:

This master-planned community is highly amenitized and specifically designed with providing residents with numerous recreational and lifestyle options. It has earned awards and maintains a strong standing within the top ten master planned communities.

Required Experience: