Accounts Administrator (AO-13816)

Access Offshoring Philippines, Inc.

Job Location:

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 1 hour ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

KEY RESPONSIBILITIES

Prepare and issue client invoices in accordance with project stages and contractual requirements
Ensure invoices are submitted within builder deadlines and claim windows
Verify all required documentation is attached before submission
Monitor project closures to ensure all invoices and variations are submitted prior to cut-off
Process progress claims and approved variations
Schedule jobs in Tradify accurately ensuring plans locations and job details are complete
Process builder call-ups and update schedules promptly
Make schedule adjustments as required and notify the team of changes
Ensure schedule updates align with invoicing stages and billing timelines
Confirm job completion status to support timely invoicing
Enter client Purchase Orders into Xero as draft invoices for tracking and claim reconciliation
Track project stages and invoice eligibility to ensure no claims are missed
Maintain PO tracking registers for multi-residential and large projects
Ensure all project financial records are complete and traceable
Monitor outstanding invoices and follow up overdue accounts
Communicate professionally with clients to maintain positive relationships
Escalate high-risk or overdue accounts promptly
Prepare financial data required for month-end processing
Support the Managing Director and external accounting firm with reporting requirements
Assist in tracking revenue cash flow and forecasting data
Maintain accurate records to support decision-making
Set up new clients correctly in Xero
Maintain accurate client records and billing details
Ensure tracking categories and project references are correctly applied
Provide daily updates on invoicing scheduling and outstanding items
Flag risks immediately (missed PO project closure incomplete documentation overdue accounts)
Maintain clear communication with the Brisbane team via designated channels
Follow documented processes and checklists to ensure consistency
Maintain accurate and auditable financial records
Ensure documentation is stored correctly for compliance and reporting
Protect confidential financial and client information
Follow company data security protocols

Requirements

Strong accounts administration experience
Advanced knowledge of Xero and invoicing workflows
Experience using Tradify or similar job management systems
High attention to detail and accuracy
Understanding of progress claims and project-based billing
Strong written English communication skills
Ability to follow structured processes and meet deadlines
Experience working remotely with international teams

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.

Access Offshoring is dedicated to saving business ownershours by 2031 and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent.

We recognise that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more.

Here are just some of our benefits:

Australian clients and Australian hours (giving you great experience and an early finish!)
Work from Home Allowance
HMO for you AND a dependent
20 Days Annual Leave and 5 Days Sick Leave
Government Statutory Benefits
13th Month Pay
Computer Equipment
Opportunities for growth

Required Skills:

Xero Simpro

This is a remote position. KEY RESPONSIBILITIES Prepare and issue client invoices in accordance with project stages and contractual requirements Ensure invoices are submitted within builder deadlines and claim windows Verify all required documentation is attached before submission Monitor proj...