Assistant Supply Officer

March 25 2026

H (no hardship)

Family

NOA

National Professional Officer

Reason

Regular > Regular Assignment

Assistant Supply Officer

Organizational Setting and Work Relationships

The Assistant Supply Officer supports all activities pertaining to the supply chain function including planning sourcing & procurement transport shipping customs clearance warehousing assets & fleet management within the area of responsibility. The position may be located at Headquarters (within DEPS) in a Regional Bureau or in a Country Office.
The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent may supervise some staff and/or AWF.
In Bureaus and country operations s/he maintains regular contacts on working level with other UN agencies UNHCR Partners NGOs government partners and commercial contractors in the area of operation.

S/he will support effective supply chain that enables the office to meet the needs of forcibly displaced and stateless persons as well as timely delivery of quality goods and services to forcibly displaced and stateless persons . Further the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses along with effective partners to support supply activities.

The Assistant Supply Officer maintains impartial ethical and customer-oriented relations with suppliers and Partner organizations; exchanges information with counterparts in other UN agencies and International Organisations within the limits established by UN /UNHCR Procurements Rules and assists with joint procurement actions if as and whenever necessary.

The incumbent will support the coordination of the delivery of assistance from the regional warehouse if applicable. S/he will liaise with SMS staff who manage the Global Stockpiles and who manage the Global Asset and Fleet Management if and as required and if applicable.

Contacts are predominantly with other UN agencies Implementing partners and Government Departments on relevant subject matters at the working level.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
- Support all activities pertaining to the supply chain function including planning sourcing transport shipping customs clearance warehousing asset and fleet management as applicable.
- Support the procurement process to ensure timely cost-effective and adequate delivery of commodities and services to support operational needs.
- Identify partners for supply chain projects based on objectives priorities strengths and resources of the UNHCR Partner and/or contractor according to criteria consistent with UNHCR rules and regulations.
- Ensure accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
- Manage tender processes and assist in the preparation of proposals for award of contracts to the relevant CoCs.
- Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.
- Apply UNHCRs sourcing and procurement strategy when planning for purchase of important commodities and services.
- Ensure timely customs clearance of consignments and manage warehousing according to best practices and UNHCR rules and regulations.
- Maintain an efficient system for the release and redeployment of goods.
- Coordinate the release and transportation and of relief and other non-food items.
- Analyse matters relating to sourcing & procurement activities and deliver information on all sourcing & procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
- Provides asset management reports customised reports and gathers information on all assets and provides in-depth reports periodically and when requested.
- Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
- Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information identify trends and developments in supply chain related matters that will assist in decision making.
- Disseminate promote commitment to and monitor compliance with UNHCRs global policies standards and guidance on supply chain management.

In the Regional Bureaux:
- Support Country Operations on how to implement supply operations based on interpretations of the situation and conclusions to how the operation can be best implemented.
- Track the progress of specific periodic operations and provide guidance that ensures timely implementation.
- Assist in coaching and advising individuals or Supply teams as requested.
- Track global Supply KPIs for the region and devise regional ones as required.
- Monitor all periodic Supply exercises such as monthly reconciliations quarterly physical inventory exercises and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers.
- Assist country operations in Cloud ERP management.
- Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations.
- Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.

In the Country Operations:
- Ensure that the local supply chain functions are optimised and aligned with the operations evolving needs and management systems and there is an infrastructure that is robust and flexible enough to accommodate operational volatile requirements.
- Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
- Through regular physical verification of PPE establish their status.
- Propose old and obsolete PPE for disposal and plan for arrival of replacement items.
- Implement effective asset and fleet management that regularly monitors the asset/fleet pool saves cost and safeguards the investment of the organisation including receipt inspection registration & marking of new Property Plant and Equipment (PPE) and organisation of the physical verification of PPE.
- Ensure that PPE agreements are properly issued and signed. Ensure proper preparation of disposal forms and cases for the Asset Management Board. Organize the disposal of PPE according to Asset Management Board decisions.
- Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Business Administration
Engineering
Logistics
Supply Chain Management
International Commerce

or other relevant field.

Certificates and/or Licenses
Supply Chain Learning Programme
Fritz Institute Certificate in Humanitarian Logistics (CHL)
Certificate from Chartered Institute of Purchasing & Supplies e.g. CFIPS CMIPS MCIPS;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.
Desirable
Other UN procurement and logistics training such as IAPSO and UNPD.

Functional Skills
SC-PeopleSoft Supply Chain Management
IT-Computer Literacy
SC-Supply Planning
SC-Customs clearance
SC-Logistics
SC-Warehouse Management
SC-Fleet Management
SC-UN/UNHCR Procurement Rules and Procedures
SC-Asset Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

DESIRED CANDIDATE PROFILE:
Essential Attributes :
- The candidate must have a strong understanding of UNHCR Policies and Procedures and concrete experience in their application in a Field / Country Office.
- The candidate must have demonstrated experience as a user of UNHCRs ERP cloud system.
- The candidate must have demonstrated team management experience as head of unit
- The candidate must have a solid track record developing local policies and mechanisms.
- The candidate must have a good employment track record as demonstrated by positive performance evaluations or similar.

Desirable attributes
- The candidate should have excellent drafting skills and be detailed oriented
- He/She should demonstrate a strong ability to prioritize and organize the work of the unit to ensure timely delivery of goods and processes
- He/She should demonstrate a good understanding of UNHCR mandate and context in the operations covered by the RCSEE.
- The candidate should be proactive able to work autonomously and have the ability to organize work across several countries.
- Strong interpersonal skills and coordination experience are desired given the size and structure of the Representation.
- Prior experience in strategy development and experience in other UN agencies or country context a value add.


Language Requirements:

Knowledge of English (B2) as the UN working language of the duty station is required.

Remuneration:

In case of appointment a competitive compensation and benefits package is offered.

NOA salary range: NET HUF- NET HUF

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system:

Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan:

Locally recruited staff members in Hungary will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Eligibility:
This position is advertised to internal applicants and UNHCR experience applicants.

Internal Candidates: current National Professional Officer staff members holding an indefinite or fixed-term appointment who at the date of the deadline for application are serving in the country of the vacancy at the grade of the position or one grade below or above as well as any candidates serving at higher grades who fulfil the criteria as per the job advertisement. Staff members must serve for a minimum of one year following assignment before being considered eligible to apply for another position within the same category.
The minimum one-year requirement is waived in respect of staff members whose position is being changed or who encumber a position identified as suitable in a comparative review process and staff members whose assignment/appointment through the AC is in a replacement capacity.

Candidates with UNHCR experience: Regardless of the category of the position the following candidates are considered candidates with UNHCR experience: Junior Professional Officers; Temporary Appointment holders; affiliate workforce; interns; staff loaned/seconded from another UN organization/ international organization/ government entity or former UNHCR international and local staff members who held an indefinite or fixed-term appointment (within two years of separation for males and five years females).
Staff members holding an indefinite or fixed-term appointment applying for a vacancy in a category different from their own are considered candidates with UNHCR experience.

Locally recruited staff members applying for a position two grades above their own are considered candidates with UNHCR experience.

Applicants must be nationals of Hungary or other EU/Schengen country OR in the possession of a valid Hungarian residency and work permit. Temporary and/or sponsored visas are not accepted.

Applications:
All applications must be submitted online in Workday. Email applications will not be accepted. Incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted.

Shortlisted candidates might be required to sit for a written test and/or oral interview.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment addition deletion revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR is committed to diversity and inclusion within its workforce and encourages all candidates irrespective of gender nationality sexual orientation religious and ethnic backgrounds including persons living with disabilities to apply to become a part of the organization. UNHCR seeks to ensure that male and female employees are given equal career opportunities. All applications will be treated with the strictest confidentiality.

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures including dismissal.

Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector Generals Office (IGO) at or through the online complain form at or by confidential fax:.

English

Operational context

Occupational Safety and Health Considerations:

Budapest is classified as a H duty station.

To view occupational safety and health considerations for this duty station please visit: of Position:

The position supports the UNHCR Representation for Central and South-East Europe (RCSEE). RCSEE covers 9 operations (Albania Bosnia and Herzegovina Croatia Hungary Montenegro North Macedonia Serbia Slovenia and Kosovo(*)) with different structures: 3 multifunctional offices (Albania Bosnia and Herzegovina and Serbia) 6 Workforce presence locations and the Multi-Country office in Budapest where the position of Assistant Supply Officer is based.

Within the Representation the Supply Unit is centralized in Budapest and reports directly to the Senior Operations Coordinator - Deputy Representative. The position of Assistant Supply Officer heads the Supply department. The unit is comprised of 2 positions. As the most senior dedicated Supply position in the MCO structure the Assistant Supply Officer will be responsible for the oversight of all Supply matters within the structure working closely with each office via the admin program and protection focal points to ensure timely and costefficient procurement in line with UNHCR procedures. The incumbent will be responsible for developing and driving the procurement strategy for the Representation and ensuring high levels of compliance with UNHCR guidance. The position will also lead logistics coordination inventory and stock management and supply planning and will work closely with Program and Project Control colleagues in all countries to monitor and build the capacity of partners. The position requires occasional travel to all countries covered by the MCO.

Living and Working Conditions:

Hungary is located in a temperate climate zone having 4 seasons (spring summer autumn and winter). Winters are becoming milder with average temperatures around -5 centigrade on average during the daytime. Summers are hot occasionally reaching around 35 centigrade especially in July and August;

Accommodation is easy to find; short- mid- and long-term. The city offers a wide range of hotels Airbnb long-term rents etc. Accommodation can be fixed using the services of property agencies but online solutions are also numerous;

- Regular medical facilities are available;

- There is a number of international schools in Budapest;

- General sanitary and hygiene conditions are adequate;

- Good local banking facilities are available (use of credit cards ATMs);

- Communication services (domestic and international) are available on a regular basis;

- Availability of food furnishings and other necessities is adequate (various grocery stores and markets with fresh food products shopping centres etc);

- Public transportation is available;

- Public water supply electricity and sewerage system are in place;

- Various leisure recreational and sports facilities are available;

No specific security conditions pertain to Hungary. Budapest is a safe metropolitan city however as in any other city caution shall be exercised when using public transport to avoid pickpocketing.

(*) References to Kosovo shall be understood to be in the context of Security Council Resolution 1244 (1999)

Additional Qualifications

Skills

IT-Computer Literacy SC-Asset Management SC-Customs clearance SC-Fleet Management SC-Logistics SC-PeopleSoft Supply Chain Management SC-Supply Planning SC-UN/UNHCR Procurement Rules and Procedures SC-Warehouse Management

Education

Bachelor of Arts: Business Administration Bachelor of Arts: Engineering Bachelor of Arts: Logistics Bachelor of Arts: Mathematics

Certifications

Fritz Humanitarian Logistics - Other HCR Supply Chain Learning Program - UNHCR Institute of Purchasing and Supply - Other

Work Experience

Competencies

Accountability Client & results orientation Commitment to continuous learning Communication Empowering & building trust Organizational awareness Stakeholder management Teamwork & collaboration

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Additional Information

This position doesnt require a functional clearance