Immigration & Settlement Coordinator

Position Type:

If youre looking for a fulfilling career that can make a real difference in your life and the lives of others youve come to the right place.

As a national health solutions partner we put people first in everything we do and that begins with our team of 8000 professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together our employees are creating industry-leading solutions in insurance primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest and its reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth flexible work options meaningful experiences and supportive leadership. Medavie is where employees can be their best selves feel they belong and achieve their full potential. Be part of it by applying for a position with us today.

This opportunity is a part-time 6-month term.

About the Role
As the Immigration & Settlement Coordinator you will provide operational and compliance support within Medavie Inc.s international recruitment framework ensuring the accurate and timely coordination of licensure immigration and settlement processes for international trained recruits.

You will support employer-driven immigration programs including LMIAs work permits Permanent Residence applications and regulatory licensure requirements. You will be responsible for structured document management application preparation workflow tracking and proactive deadline monitoring across multiple active files.

The position plays an integral role in delivering a high-quality concierge experience while maintaining strict accuracy timeliness and compliance with immigration and regulatory standards. Working in a high-volume compliance-driven environment the Immigration & Settlement Coordinator applies administrative precision and process discipline that directly influence regulatory outcomes processing timelines and overall candidate experience.

What Youll Do

• Coordinate and track licensure immigration and settlement requirements for internationally trained healthcare recruits.
• Collect documents prepare files complete data entry and maintain structured naming conventions.
• Prepare and quality-check government applications (e.g. LMIAs work permits PR packages) under the guidance of specialists or legal representatives.
• Act as a primary contact for international recruits providing instructions collecting documents and offering timely follow-up.
• Schedule meetings information sessions and webinars to support onboarding and pre arrival preparation.
• Maintain databases trackers templates and audit trails to ensure accuracy and regulatory compliance.
• Monitor deadlines proactively flag risks and ensure workflows remain up to date.
• Support settlement and onboarding logistics including pre-arrival documentation and post-arrival administrative tasks.
• Coordinate administrative documentation required for immigration and licensure.

What You Bring

• Post secondary education in administration HR business or a related field.
• 13 years of experience supporting immigration compliance regulatory or legal processes.
• Experience with high-volume documentation tracking or client communication.

What You Need To Succeed

• Exceptional attention to detail accuracy and organizational skills.
• Ability to manage multiple priorities and deadlines in a fast paced high volume environment.
• Strong written and verbal communication skills.
• Comfortable working with confidential information and structured compliance processes.
• Proficiency in Microsoft Office (Excel Word PowerPoint).
• Comfortable supporting virtual sessions via Webex MS Teams or Zoom.

Nice to have

• RCIC designation (or in progress).
• Experience with IRCC portals (GCKey Employer Portal PR Portal).
• Exposure to LMIAs work permits PR applications or regulated professions.
• Proficiency in French.

Why Youll Love Working Here

• At Medavie youll be part of a collaborative and mission driven team thats passionate about helping this unique role you will:
• Make a meaningful impact on the lives of international healthcare professionals
• Contribute to improving the delivery of care in communities across Canada
• Help shape and enhance immigration processes within a growing program
• Work in an environment that values trust respect and continuous improvement

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Pay Range:

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge skills qualifications experience and education/ addition to Base Pay eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment retention advancement and compensation are fair and accessible while following all relevant human rights and privacy laws. We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

Our recruitment process may involve automated tools including AI to assist in screening applications.

If you experience any technical issues throughout the application process please email: .