Junior Secretary to Executive Secretary

Mumbai - India

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description:

Provide day-to-day administrative assistance to the Executive Secretary.
Prepare format and distribute official correspondence reports presentations and documentation.
Maintain organized filing systems (both digital and physical) to ensure easy access to documents.
Track pending tasks approvals and documents requiring executive attention.
Manage and coordinate the Executive Secretarys calendar meetings and appointments.
Schedule internal and external meetings while avoiding scheduling conflicts.
Send meeting reminders and prepare required documentation prior to meetings.
Assist in preparing meeting agendas and related materials.
Handle incoming phone calls emails and official correspondence.
Draft responses for routine communications on behalf of the Executive Secretary.
Act as a liaison between the Executive Secretary and internal departments partners or external stakeholders.
Ensure timely communication of instructions and updates.
Assist in organizing meetings conferences and internal events.
Prepare meeting materials and presentations as required.
Record meeting minutes and track action items.
Follow up with relevant teams to ensure completion of assigned tasks.
Assist with travel arrangements including flights accommodations and transportation.
Prepare travel itineraries and necessary documentation.
Coordinate logistics related to executive travel or business visits.
Maintain records of important correspondence reports contracts and documents.
Ensure confidentiality and secure storage of sensitive information.
Assist in preparing reports summaries and briefing notes for executive review.
Monitor office supplies and ensure availability of required resources.
Maintain a well-organized workspace for the Executive Secretary.
Assist with general office administration activities when required

Job Description: Provide day-to-day administrative assistance to the Executive Secretary. Prepare format and distribute official correspondence reports presentations and documentation. Maintain organized filing systems (both digital and physical) to ensure easy access to documents. Tr...