AssistantExecutive – Administration & Personnel
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Job Location:
Petaling Jaya - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
To manage and execute office administration facilities Maintenance and procurement activities. The role also provides crossfunctional support for reception travel administration and invoice processing to ensure uninterrupted administrative and personnel services.
Responsibilities and duties include but are not limited to the following:
- Manage daytoday office administration and facilities operations
- Coordinate maintenance repairs cleaning pest control and equipment servicing
- Liaise with landlords building management and service providers
- Monitor office safety housekeeping and workspace readiness
- Manage sourcing ordering and replenishment of office supplies and services
- Coordinate procurement documentation invoice followups and expense administration
- Maintain vendor records contracts and asset registers
- Track and coordinate renewal of office licenses permits and subscriptions
- Maintain accurate administrative and compliance documentation
- Provide backup support for Admin and Personnel operations during absences or peak workload
- Support reception duties travel administration and invoice processing when the Receptionist is unavailable
- Assist with coordinating interviews onboarding and offboarding as and when required
- To ensure a safe efficient and wellmaintained workplace
Qualifications :
- Diploma / Bachelors Degree in Business Administration or related field
- Minimum 2 years of administration facilities or procurement experience
- Good knowledge of computer and MS Office applications
- Good command of written and spoken English
- Organized practical and solutionoriented
- Excellent communication and interpersonal skills very customer minded and detail oriented
- Proactive meticulous and able to take good ownership of tasks assigned.
- Strong coordination negotiation vendor management and followup skills
Additional Information :
Expeditors offers excellent benefits:
- Group Medical Insurance
- Employee Stock Purchase Plan
- Training and Personnel Development Program
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Electrical
- Hardware Sales
- Commercial
- Linux
- Audio Visual
About Company
Expeditors is a Fortune 500 service-based logistics company with headquarters in Seattle, Washington, USA. At Expeditors, we generate highly optimized and customized supply chain solutions for our clients with unified technology systems integrated through a global network of over 350 ... View more
