PRIMARY ACCOUNTABILITY:

This position provides administrative support and program coordination for assigned programs and grants in the Center for Health Professions Education (CHPE) and the Rural Health Initiative (RHI). This position provides program coordinator support supports students and communicates with team members other departments internal and external stakeholders to support programs in meeting their goals.

SPECIFIC RESPONSIBILITIES:

• Implements and monitors the progress of assigned Pathway Programs assigned grants and other projects throughout the life cycle.
• Creates systems and processes to create efficiencies in scheduling for student groups including high school programs undergraduate programs and other assigned students.
• Coordinates program marketing development in collaboration with the Marketing Department.
• Creates detailed work plans that identify the sequence of activities needed for successful projects/ programs.
• Develops a timeline for projects/programs completion and ensures assignment of tasks and communication of deadlines.
• Plans programs and schedules events didactics clinical shadowing speakers and meetings as related to programs/events. Tracks hours and updates students.
• Ensure that classroom reservation system provides appropriate details for facilities to fulfill responsibilities with regards to refreshments AV needs room setup housekeeping and parking.
• Ensures the development of clear projects/programs objectives and measurement to guide evaluation of success and ongoing learning; creates manuals and other communication and marketing materials.
• Maintains records of the programs activities and creates necessary tracking systems.
• Maintain and update departmental databases and reporting as needed; create dashboards and data displays to report and highlight outcomes; tracks data for all students and gathers required paperwork.
• Communicates and updates key stakeholders and team members on the progress of the projects/programs.
• Attends Student Recruitment events at various schools serves as point of contact for potential student recruits to assigned programs; schedules interviews creates schedules and communicates with student learners.
• Supports communication among team members as well as across various teams.
• Serves as department liaison with other MAHEC departments and divisions.
• Orders office and program supplies and ensures team has supplies for events.

EDUCATION and/or EXPERIENCE:

• Bachelors and at least one (1) years administrative experience in education event planning program coordinator other related work or any relevant combination of education and experience.

CERTIFICATES LICENSES REGISTRATIONS:

• Valid drivers license issued in the United States required. Must obtain North Carolina-issued drivers license within 90 days of employment.

COMPUTER SKILLS:

• Proficiency in all Microsoft applications and database applications required navigate web based platforms and the ability to learn new software applications such as Smartsheet and SAM Student Database

COMMUNICATION SKILLS:

• Excellent verbal and written interpersonal communication skills are required.

ADDITIONAL INFORMATION:

• May require early morning evening and weekend work.

COMPENTENCIES:

• COMMUNICATION You are comfortable communicating in person over the phone and through email all with a friendly and professional tone. You prioritize prompt responsiveness recognizing the important role you play in moving processes forward through communication. You adapt your communication style depending on the audience which could include high school students preceptors or team members.

• PROBLEM SOLVING You arent afraid to think on your feet and encounter a problem you dont know how to immediately solve. You are less concerned with being right and more concerned about connecting with various resources to assist in solving the problem and learning new things along the way.

• DETAIL ORIENTATION Details matter to you and you develop systems and processes to help you manage a large volume of them. You envision a process from start to finish and understand all of the details that need to be taken care of in between to keep things running smoothly. You take pride in owning the details and it brings you joy to be trusted in this regard.

• INITIATIVE You dont wait to be told what to do. Instead you anticipate needs and look for tasks you can take care of in the present to facilitate a smooth process in the future while keeping the program director informed of program changes and/or outcomes. You like to stay busy and love to jump in and help others when you have capacity. You respect and appreciate the work of a leader and view taking initiative as a primary way to support their work.

• TECH ADAPTABLE You are comfortable learning new technologies and web-based platforms. You view technology as a way to gain efficiencies. You recognize that you dont have to be an expert and view learning new technologies as an opportunity to grow professionally.

SCHEDULE:

• Regular attendance on-site is an essential function of this position. Typical business hours are Monday Friday 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division); 40 hours per workweek; weekend holiday or evening coverage is occasionally required. Work hours will need to be flexible in order to respond to special work assignments or evening activities as requested by the team leader.

• This position is required to be on site with one remote work day allowed after successful completion of 90 day probationary period.

POSITION COMPENSATION:

$21.83/hour full time full benefits available

At MAHEC we strive to equip all team members with Total Rewards (pay benefits) to honor their service support their health manage their financial security build their career and thrive.

All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.

MAHEC Talent Management is located at 121 Hendersonville Road Asheville NC 28803. Equal Opportunity Employer.

MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.

If you are interested in this role and you have related experience and qualifications we encourage you to apply or reach out to for support in your job search process. You could be the talent we are seeking for this or other opportunities.