Office Administrator

Allied World Assurance Company

Job Location:

Farmington, NM - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Requirements:

High School Diploma

Candidate must have thorough knowledge of mail room procedures including Fed UPS and domestic mail.

Excellent interpersonal skills at all levels of business including interacting with staff and external business parties.

The ability to work independently and efficiently.

Computer proficiency including Microsoft Office.

Excellent organizational skills. Ability to prioritize workload.

Ability to lift up to at least 25 lbs.

Excellent attendance is critical in this position

Potential travel to Boston regional office.

Allied World Assurance Company Holdings Ltd through its subsidiaries is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients cedents and trading partners with thoughtful service and meaningful coverages since are a subsidiary ofFairfax FinancialHoldings Limited and benefit from a strong capital base and a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways.

Our generous benefits package includes: Health Dental and Disability Insurance a company match 401k plan and Group Term Life World is an Equal Opportunity Employer. All qualified applicants will be considered for employment without consideration of any disability veteran status or any other characteristic protected by law.

To learn more visit or follow us on Facebook at LinkedIn at Objectives:

This role is a hybrid position. It serves as a Receptionist/Administrative Asst. role as well as a mail room role. Successful applicants will need to be able to use mail room equipment and complete international shipments. Knowledge of FedEx UPS and domestic mail procedures is preferred. Ability to lift and move boxes up to 25 lbs is necessary. May be called upon to facilitate small office repairs i.e. chairs lights etc. Knowledge of Microsoft Outlook Word and Excel is required as well as experience with a multi-line phone.

Duties and Responsibilities:

Greeting employees visitors from other offices and guests with courtesy and professionalism. Handing out temporary passes as needed. Assisting them with drinks restrooms etc. to make them feel comfortable.

Assist visitors from other offices with Hotel / Office arrangements. Provide weekly visitors log.

Answering & direct all incoming calls to the main switchboard. This includes utilizing Dragon

Monitor direct or answer all inquiries to AWAC general information email box () Worldwide. This includes Broker engagement inquiries payment inquiries claim inquiries bankruptcy notices Loss Run and Credentialing requests items for Legal & Compliance area. Directing inquiries to appropriate offices in US UK Asia Europe etc.

Processing new hires when they come in. Making sure they have name badge key card name plate. Assigning new badges. Providing new hires with general information before they begin. Maintain/update employee car information monthly for building manager using Excel.

Opening date stamp and scanning documents to Claims. Scan return mail to Claim dept or Renewal Support. Uploading information from flash drive or cds for the CLAIM dept.

Point of contact for building management and small-scale facility issues:

o Back up Office Administrator (Mail Room) with ordering office supplies kitchen supplies regular mail sorting overnight FedEx incoming/outgoing mail and facilities functions.

o Assists with printing inserting metering of Weekly ODEN Letters and delivering to the Post Office. This includes utilizing all mailroom equipment including the inserter and postage machine.

o Processing Fed Ex / UPS requests including international / BERMUDA.

Required Experience:

Unclear Seniority

Requirements: High School Diploma Candidate must have thorough knowledge of mail room procedures including Fed UPS and domestic mail. Excellent interpersonal skills at all levels of business including interacting with staff and external business parties. The ability to work independently and efficie...