Office Administrator

Allied World Assurance Company

Job Location:

Farmington, NM - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Requirements:

High School Diploma

Candidate must have thorough knowledge of receptionist and administrative duties as typically acquired through three or more years of administrative experience.

Excellent interpersonal skills at all levels of business including interacting with staff and external business parties.

The ability to work independently and efficiently.

Computer proficiency including Microsoft Office.

Excellent organizational skills. Ability to prioritize workload.

Ability to lift up to at least 25 lbs.

Excellent attendance is critical in this position

Potential travel to Boston regional office.

Allied World Assurance Company Holdings Ltd through its subsidiaries is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients cedents and trading partners with thoughtful service and meaningful coverages since are a subsidiary ofFairfax FinancialHoldings Limited and benefit from a strong capital base and a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways.

Our generous benefits package includes: Health Dental and Disability Insurance a company match 401k plan and Group Term Life World is an Equal Opportunity Employer. All qualified applicants will be considered for employment without consideration of any disability veteran status or any other characteristic protected by law.

To learn more visit or follow us on Facebook at LinkedIn at Office Administrator this role serves visitors by greeting welcoming and directing them appropriately. Notifies company personnel of visitor arrival. Maintains visitors log. Maintains security by following procedures monitoring logbook and issuing visitor badges as needed. Primary backup to the Office Administrator. Being able to handle all aspects of mailroom functions.

Duties and Responsibilities:

Greeting employees visitors from other offices and guests with courtesy and professionalism. Handing out temporary passes as needed. Assisting them with drinks restrooms etc. to make them feel comfortable.

Assist visitors from other offices with Hotel / Office arrangements. Provide weekly visitors log.

to find Broker information. Answering & direct all incoming calls to the main switchboard. This includes utilizing Dragon

Monitor direct or answer all inquiries to AWAC general information email box () Worldwide. This includes Broker engagement inquiries payment inquiries claim inquiries bankruptcy notices Loss Run and Credentialing requests items for Legal & Compliance area. Directing inquiries to appropriate offices in US UK Asia Europe etc.

Processing new hires when they come in. Making sure they have name badge key card name plate. Assigning new badges. Providing new hires with general information before they begin. Maintain/update employee car information monthly for building manager using Excel.

Opening date stamp and scanning documents to Claims. Scan return mail to Claim dept or Renewal Support. Uploading information from flash drive or cds for the CLAIM dept.

Point of contact for building management and small-scale facility issues:

o Back up Office Administrator (Mail Room) with ordering office supplies kitchen supplies regular mail sorting overnight FedEx incoming/outgoing mail and facilities functions.

o Assists with printing inserting metering of Weekly ODEN Letters and delivering to the Post Office. This includes utilizing all mailroom equipment including the inserter and postage machine.

o Processing Fed Ex / UPS requests including international / BERMUDA.

Maintaining Kitchen & front office pantry daily. This includes stocking of coffee tea sugar creamers paper goods & utensils. Cleaning and adding product to Bistro coffee/latte/hot chocolate machine.

Updating Office Floor plans New hire termination and moves.

General office work such as filing photocopying sorting mail signing for deliveries and overnight packages typing correspondence. Providing employee office counts and employee card activity.

Provide back-up support to current Executive Office Manager in Farmington Branch.

Sweep and clean the front reception area weekly in order to maintain a clean and professional look when visitors arrive.

Management of multiple projects simultaneously.

Required Experience:

Unclear Seniority

Requirements: High School Diploma Candidate must have thorough knowledge of receptionist and administrative duties as typically acquired through three or more years of administrative experience. Excellent interpersonal skills at all levels of business including interacting with staff and external bu...