Senior Financial Associate Department of Mechanical and Aerospace Engineering UTK

The Senior Financial Associate manages a wide range of finance human resources and administrative activities that support daily departmental operations. The position validates financial transactions assists with sponsored research activity coordinates personnel documents supports payroll and HR processes and provides data analysis related to financial academic and HR activities. The role contributes to accuracy compliance and efficiency across financial processes and supports faculty staff and students while ensuring alignment with university fiscal and human resource policies.

The Senior Financial Associate performs essential financial duties by validating cash management prepared by other staff ensuring accurate and timely submission of receipts guiding internal transfer transactions and preparing or reviewing journal entries for cost allocations and corrections. The position assists with effort certification prepares reports for faculty review and supports processes related to nine-month payroll deferrals NIH salary cap considerations and NSF restrictions for sponsored projects. The Senior Financial Associate provides budget and funding support for externally sponsored projects assists with monitoring expenditures reconciles monthly activity reviews budget projections and manages close out tasks and contract modification needs. The position works directly with OSP and FMC for pre-award and post-award activity helps manage internal funding sources such as seed awards and technology fees and supports processing of cost share and internal funding transactions. Responsibilities include managing labor distribution schedules performing analysis and validation preparing data reports and assisting with accounts receivable through invoice creation customer setup collections and reconciliation of aged receivables including bad debt write off preparation.

Human resource responsibilities include coordinating all personnel documents such as hiring packets terminations retirement forms leave requests faculty development leave materials and final paycheck checklists. The Senior Financial Associate ensures I-9 E-verification compliance serves as hiring manager for research related positions manages job postings distributes candidate files processes job offer transactions and coordinates onboarding schedules. The position supports international scholar processes including OPT visiting researcher activity and J one requirements and works closely with CIE CGE College HR and Campus HR to maintain compliance. The role facilitates new and renewal H one B and J one cases prepares visiting researcher packages reviews HR documents for accuracy evaluates departmental position titles for Actual Wage Certification confirms departmental financial commitments generates HR compliance reports manages payroll costs and projections for sponsored projects ensures payroll record retention compliance and processes additional pay transactions related to research and faculty programs. The Senior Financial Associate also manages Interfolio activity for faculty searches tenure and promotion cases and faculty development leave files.

Administrative responsibilities include assisting with timetable entry and report generation coordinating departmental events through preparation of name tags venue reservations decor contracts and logistics organizing guest speaker arrangements supporting student organization activities and coordinating seminar related tasks. The Senior Financial Associate performs additional administrative duties as needed to support effective departmental operations.

Required Qualifications

• Education:

  • High School diploma or GED

• Experience:

  • 4 years of experience in accounting and human resources roles

• Knowledge Skills Abilities:

  • Knowledge of basic accounting principles

  • Skill in communication customer service and organization

  • Ability to multitask and work independently

  • Ability to prioritize heavy workloads and time-sensitive tasks

  • Organizational and time management skills

  • Skill in handling confidential and sensitive information

  • Strong interpersonal communication ability

  • Working knowledge of Microsoft Office

Preferred Qualifications

• Education:

  • Associates degree in a related field with 2 years of accounting and HR experience

  • Bachelors degree in a related field with experience in accounting and HR

  • Other license/certifications in a related field of study to business human resources accounting or related disciplines

• Experience:

  • Experience in an academic environment.

  • Experience hiring foreign nationals and communicating with non-native English speakers.

  • Experience in HR specific functions such as recruiting hiring or employee relations.

• Knowledge Skills Abilities:

  • Knowledge of State and federal contract and grant financial requirements.

  • Working knowledge of UT fiscal and HR policies and procedures.

  • Knowledge of financial and personnel systems such as Oracle and DASH

  • Knowledge of hiring processes I-9 E-Verification and USCIS visa requirements

Work Location

• Location: Knoxville TN

• Onsite

Compensation and Benefits

• UT market range: MR07

• Anticipated hiring range: $53000

• Find more information on the UT Market Range structurehere

• Find more information on UT Benefitshere

Application Instructions

To express interest please submit an application with the noted below attachments. To be assured of full consideration completed applications with all requested materials should be submitted on or before March 15 2026

• Resume

• Cover Letter

About The Department

The Mechanical Aerospace and Biomedical Engineering Department is part of the Tickle College of Engineering at the University of Tennessee Knoxville. More information can be found at Experience:

Senior IC