Administrative Assistant II 528768

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:209317 - Early College

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers copiers fax machines etc.

Additional Department Summary:Provides program support in areas including marketing recruiting enrollment management advising and student peer coaches. Serves as a primary contact for phones and email communication. Processes UA Early Colleges new student applications. Manages complex data and prepares data reports.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher.

Skills and Knowledge:Exceptional interpersonal communication skills. Ability to work with various groups of high school-age students parents and educators. Work well in a team setting. Ability to communicate effectively to various groups of people.

Preferred Qualifications:Experience in Banner Microsoft Access Microsoft Excel Adobe mail merge software and Slate CRM. Experience with data visualization tools/software.

Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.