Data Services Specialist

Special Instructions to Applicants:
All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application preferably in PDF format to avoid any formatting issues.

About Rice:
Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually emotionally and culturally through social events intramural sports student plays lecture series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. These values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Position Summary:
Reporting to the Director of Data Services the Data Services Specialist provides full-time support in updating the Rice alumni/development database which is the system of record for alumni donor and volunteer addition the Data Services Specialist will provide both routine and general project support for the Data Services team.

The ideal candidate is comfortable working in a fast-paced environment managing multiple tasks and has strong verbal and written communication skills as well as attention to detail especially regarding data quality.

Workplace Requirements:
This position is offered as a hybrid role combining both in-office and remote work to provide flexibility and support Rice policy 440 work arrangements may be subject to change.

*Non-Exempt (hourly) positions underFLSA are eligible for overtime.

Minimum Requirements:

• HS diploma or equivalent

• 2 years related experience in data entry/management administrative or customer service roles

Skills:

• Strong clerical interpersonal and basic organizational skills

• Good computer skills

• Ability to exercise judgment and employ basic reasoning skills

• Strong attention to detail

Preferences:

• Associates degree or higher

• 3 years of related experience in data entry/management and/or in an administrative role with emphasis on both manual and automated data processes

• Experience in non-profit/higher-education settings

• Strong organizational skills

• Strong verbal and written communication skills

• Strong customer service skills

• Ability to work with frequent interruptions

• Goal-oriented with the ability to prioritize a heavy workload

• Willingness to undertake assignments and follow through with minimal supervision

• Ability to work with a high level of confidentiality

• Additional computer skills:

  • Experience with Blackbaud CRM or other advancement systems

  • Knowledge of charitable giving best practices IRS regulations and industry standards

  • Proficiency with internet searches to support constituent research

  • Experience in a PC Windows environment

  • Proficiency in Microsoft Office Suite

Essential Functions:

• Accurately enters data from data sheets or charts into a database and/or manual filing system using specific standard instructions

• Determines appropriate action to be taken for duplicate inaccurate or unclear information

• Maintains computerized and manual logs and files in accordance with established procedures

• Assists with data collection when needed

• Maintains a variety of complex records; suggests or makes improvements to record-keeping procedures

• Performs audits of own work or that of others to ensure conformance with established procedures

• Provides administrative support

• Performs all other duties as assigned

Additional Functions:

• Processes individual corporate and foundation gifts in the alumni/development database system

• Generates official gift acknowledgments and receipts for tax purposes for all gifts to the university

• Creates and maintains through manual and automated processes accurate biographic and demographic information on constituent records in the alumni/development database system

• Utilizes research tools to verify constituent information

• Maintains documents both physical and scanned related to constituents and gifts

• Maintains data quality through the use of data integrity audits and application of data rules

• Provides routine and general project support for the Data Services team

• Acts as a subject matter expert for constituent and gift data

• Collaborates with other members of the Data Services team to establish best practices and documentation

• Has frequent contact with division staff and other campus partners

• Open office environment

• Occasional extended hours including after-hours and/or weekends as needed

• Many hours spent in front of a computer

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at Thank you for your interest in employment with Rice University.