Athletics Administrative Specialist (Part Time)

Job Summary:

The Administrative Specialist provides administrative support for the Athletics Department as assigned. The Administrative Specialist will support the logistics of facility usage including scheduling rental agreements and game operations. The Administrative Specialist maintains records and agreements with outside agencies and institutions that utilize athletic facilities and serves as a customer service representative forming relationships with internal and external customers as well as staff. The Administrative Specialist assists with NCAA hosting responsibilities and events as well as daily operational activities.

Who we are:

Founded in 1824 Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity science and technology together to address societys greatest cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry disciplined practice and hands-on application. Our strategic plan RPI Forward charts a pioneering course for the next era of RPI.Explore the RPI Forward plan.

Nestled on a beautiful 275-acre campus in upstate NY RPI is home tofive schools 32 research centers three makerspaces an observatory one of the worlds fastest supercomputers and the IBM Quantum System One - the first university-based quantum computer in the world.

With top notch employee health and retirement benefits Rensselaer offers its full-time employees a generous paid time off program tuition remission and opportunities for career growth.

Minimum Qualifications:

• High school diploma or equivalent

• Three (3) or more years of relevant experience

A relevant combination of education training and experience may be considered in place of the above qualifications.

Minimum Knowledge Skills and Abilities:

• Strong organizational and time management skills
• Excellent customer service skills and ability to interact with a diverse population in a professional manner
• Demonstrated proficiency with Microsoft Office and ability to learn enterprise specific software
• Ability to work effectively under pressure and meet established goals and objectives
• Written and verbal communication skills
• Ability to work in a team environment and communicate effectively with other employees faculty and students in the campus community
• Ability to perform basic financial functions
• Ability to work independently with minimum supervision

Representative Job Duties:

Athletic Facilities Scheduling: Provide administrative support for scheduling all Athletic Facilities. Utilize EMS to schedule and communicate weekly facility usage. Ensure all event logistics comply with facility usage policies.

Student Worker Support: Assist with hiring student workers and schedule the workforce according to department needs (equipment room athletic training game-day operations). Provide guidance and leadership to student workers.

Game Day Coordination: Communicate with visiting teams prior to arrival including connecting them with local sponsors (hotels restaurants etc.). Assign staff for Game Day oversight and support semi-annual training for Game Day staff for Division III varsity events.

NCAA Championship Support: Assist with the submission of NCAA bids to host Division III varsity Championships.

Fundraising Clinic Assistance: Support coaches with internal fundraising clinic activities including registration and promotion.

Other Duties: Perform other duties as assigned.

Shift:

20 Hours Part time during : Business Hours with weekends or evenings occasionally required

Travel:

Starting Salary/Rate:

Expected hiring range: $19.50

Pay transparency disclosure: The selected candidates salary will be determined based on factors that include the available budget internal equity and the final candidates qualifications experience education and other job-related credentials. This hiring range is provided as Rensselaers good faith estimate of the expected hiring range at the time of posting.

Application instructions:

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process please contact

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information:

Rensselaers Total Compensation Program is designed to provide stable pay growth a comprehensive and affordable benefits package and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information please visitBenefits Human Resources ().