Executive Administrative Assistant (not open to remote)

What You Need To Know

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people and equips them with leading technology continuous learning and the ability to bring their best selves to work. As the preeminent wine and spirits distributor Southern Glazers isnt just one of Forbes Top Private Companies; its a family-owned business with deep roots dating back to 1933.

Southern Glazers is proud of its well-earned positive reputation continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued supported and provided opportunities for growth and belonging.

As a full-time employee you can choose from a wide-ranging menu of our Top Shelf Benefits including comprehensive medical and prescription drug coverage dental and vision plans tax-saving Flexible Spending Accounts disability coverage life insurance plans and a 401(k) plan. We also offer tuition assistance a wellness program parental leave vacation accrual paid sick leave and more.

By joining Southern Glazers you would be part of a team that values excellence innovation and community. This is more than just a job its an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.

Overview

The Executive Administrative Assistant provides critical on-site administrative support to the Commercial Intelligence leadership team and will report directly into the SVP Commercial Intelligence. The EA will have the unique opportunity to work with seasoned business professionals across the Commercial Functional and Regional and State Leadership teams. Key job activities include general administrative work such as managing schedules running reports copy/filing documents and answering the phone. This role also supports the administration logistics travel and onsite delivery of department meetings. The EA also serves as the primary liaison for attendee communication travel arrangements general logistics and financial reconciliation processes.

Primary Responsibilities

Manage calendars schedules; organize schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
Establish follow-up systems for project management calendar management and e-mail managementincluding maintaining department PTO and vacation forms
Create and maintain filing system for SVPs/VPs
Prepare meeting agendas attend meetings take minutes and prepare executive summaries
Prepare T&E expense reconciliation through Concur
Responsible for booking travel and coordinating flight car rental and accommodations for senior leaders employees
Purchase corporate gifts as requested (i.e. Birthdays Special Situations Holidays) and maintain and order supplies as needed
Plan and coordinate on-site and off -site meetings and events including the organization ordering setup and cleanup of breakfast and luncheon meetings.
Support Department Managers on an as-needed basis
Prepare basic excel and PowerPoint reports for leadership team as directed
Perform other general administrative duties as assigned

Additional Primary Responsibilities

Minimum Qualifications

Two years of college education or equivalent required
Excellent communication skills (verbal and written) required
Strong writing skills for meeting minutes and general communication
Strong interpersonal and organizational skills
At least three years of corporate professional experience in an administrative assistant role or equivalent
Must have experience in supporting multiple individuals
Team player energetic self-starter motivated
Must have knowledge of computer systems specifically the use of desktop software such as Microsoft Outlook Outlook Calendar Excel PowerPoint and strong typing skills; Visio knowledge a plus
Responsible for working with and maintaining confidential data

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding using a computer (e.g. keyboard mouse and monitor) or adding machine
• Physical demands with activity or condition may occasionally include walking bending reaching standing and stooping
• May require occasional lifting/lowering pushing carrying or pulling up to 20lbs

EEO Statement

Southern Glazers Wine and Spirits an Affirmative Action/EEO employer prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. SGWS complies with all federal state and local laws concerning consideration of a qualified applicants arrest and/or criminal conviction records. Southern Glazers Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience knowledge skills abilities and education of employees. Unless otherwise expressly stated any pay ranges posted here are estimates from outside of Southern Glazers Wine and Spirits and do not reflect Southern Glazers pay bands or ranges.

If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements please contact the SGWS talent acquisition team at