Executive Administrative Assistant

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description

At Midrex you will do work that matters alongside people who believe you matter. The work wont be easy but it will be worth it. Youll be part of a great teamwith plenty of autonomyto bring out your best. And youll be well compensated and have a best-in-class benefits package. Take a look:

Competitive benefits effective from Day 1	Dollar-for-dollar 401(k) matching (up to 6%)
Profit sharing with 401(k) kicker	Generous overtime for qualified positions
4 weeks of paid vacation	Tuition reimbursement
Raffles for professional sports tickets	Half-day Fridays
Flexible home/office work practices	Paid time to volunteer
Employee recognition awards

Since 1987 Midrex has been the world leader in direct reduction technology offering the best proven method for decarbonization in the iron and steel industry available today. Our rapid growth is transforming the steel industry and our planet. And none of it would be possible without our people who bring vision compassion and extraordinary expertise to this work every day. So if youre looking to do big work in a small-team environment Midrex is just the place for you.

Qualifications

Position Summary:

The Executive Administrative Assistant will provide administrative support to Vice President - Commercial Directors Managers and senior level staff.

Duties/Responsibilities:

Arrange conferences meetings maintain schedules and handle confidential matters.
Maintain current individual files records manuals etc.
Assist with travel planning and make all international and domestic flight arrangements
Maintain a good working relationship with our travel agency representatives vendors

Assist in obtaining visas and/or new passports

Process all visa work required for international travel to project site
Maintain ongoing report of all visas held by the company/Contractors and expiration/renewal dates
Maintain ongoing report of all Passports held by the company/Contractors for renewal process
Coordinate with consortium partners and vendors as needed to secure work permits and other documentation required for seconded personnel
Assist Managers with all administrative work related as follows:
Coordinate international travel for expatriate vendor advisor and teammates
Coordinate with consortium partner vendor advisors etc. as required and prepare and maintain all site-specific documentation such as work permits residency permits etc. for seconded site personnel
Maintain logs to track Midrex Advisor and Midrex Personnel Visa status and travel to and from sites
Assist with all contractors expense reports pre-approvals and processing
Assist Human Resources with contracts for contractors on project sites
Coordinate all Personal Protective Equipment and safety clothing for site personal and teammates
Assist other departments and employees during heavy work periods as necessary
Process expenses
Provide back up support to Executive Assistant to Chief Operating Officer and Chief Executive Officer
Type various correspondences and reports
Answer and transfers phone calls screening when necessary.
Prepare meeting minutes for critical meetings such as Midrex Monthly Project Review COO monthly status meetings etc.
Provide guidance to assist with the professional development of junior administrative personnel

Skills/Abilities:

Required:

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail
Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Ability to maintain confidentiality at the highest level
Ability to organize and coordinate work assignments
Advanced Excellent Microsoft Office Suite experience
Excellent interpersonal skills and ability to interface with all levels of employees
Flexible and adaptable in various situations and when interacting with many different personalities.

Preferred:

Knowledge ofvisas and/or passport process
Fluency in Russian German or Japanese

Education and Requirements:

High school diploma or equivalent
Post high school administration education preferred
Minimum of five (5) years hands-on experience in a C-suite support position

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Midrex is an equal opportunity employer and is committed to providing employment opportunities to all qualified individuals without regard to race color religion sex national origin age disability or any other protected status in accordance with all applicable compliance with the Americans with Disabilities Act Midrex will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the People and Culture department.

Required Experience:

Junior IC

DescriptionAt Midrex you will do work that matters alongside people who believe you matter. The work wont be easy but it will be worth it. Youll be part of a great teamwith plenty of autonomyto bring out your best. And youll be well compensated and have a best-in-class benefits package. Take a look:...