Talent Services Assistant

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Talent Services (Human Resources) Team as a Talent Services (Human Resources) Assistant located in our Fort Lauderdale office.

We are seeking a detail-oriented and proactive professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses exceptional organizational skills strong interpersonal abilities and a client-focused mindset. With a dedicated work ethic and a collaborative approach you will play a vital role in supporting the Talent Services department and delivering outstanding service across the organization. Flexibility adaptability and initiative are key for success in this role. If you are motivated to contribute to a dynamic team and are eager to grow your career in human resources we invite you to apply.

This role will be based in our Fort Lauderdale office on an in-office basis. This role reports to the Talent Services Manager.

Position Summary

The Talent Services Assistant provides administrative support to the Talent Services department. Under the guidance of the Talent Services Manager assists with daily human resource tasks including staff recruitment orientation event planning electronic file maintenance and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications

• Manages new hire process including sending out new hire paperwork initiates and monitors background check process and coordinates start date with new hire

• Prepares welcome email assists with onboarding process and assists in planning and conducting new employee orientation

• Maintains personnel files and I-9s; responsible for E-verify

• Assists with the maintenance of active and terminated employee records

• Coordinates firm events such as staff appreciation health and wellness clinics annual holiday party and other special events as requested; may assist with community fundraising

• Coordinates administrative vacation coverage and overflow

• Assists with performance assessment process including sending out reminders and flagging comments for Talent Services Manager review

• Processes employment verifications and transactions in HR system including employee changes and separations assists employees with the time and attendance system through Workday reviews time records as needed

• Coordinates office attorney CLE training programs and processes attorney bar association memberships

• Performs additional duties as required including but not limited to assisting with other GT offices

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written) with a professional demeanor.

• Strong organizational skills and attention to detail; ability to manage time and prioritize effectively.

• Ability to establish and maintain effective working relationships across all levels of the organization and collaborate within a team.

• Self-motivated proactive and able to work independently with minimal supervision.

• Ability to work under pressure to meet deadlines and manage multiple tasks.

• Demonstrated ability to handle confidential and sensitive information with discretion.

• Commitment to delivering outstanding client service and striving for high-quality results.

Education & Prior Experience

• Bachelors degree or equivalent experience in Human Resources Business Organizational Development or related field preferred but not required.

• Minimum of one to three years experience in a human resources support role.

• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred but not required

• Basic understanding of HR principles and practices as well as employment law compliance

• Law firm experience a plus.

Technology

• Proficiency with Windows-based software and Microsoft Office Suite (Word PowerPoint Excel Outlook) required.

• Knowledge of HR-related programs/software including Workday Kronos or other time and attendance systems or other applicant tracking systems and HRIS database systems.

• Ability to learn new software applications quickly; exceptional computer skills required.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.