Alternative Education Office Manager

Tahlequah, OK - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

JOB TITLE: Alternative Education Office Manager

JOB DESCRIPTION NARRATIVE:

Perform duties which are necessary to provide students teachers and parents with necessary materials and information for a well balanced atmosphere for learning. Maintain daily attendance records in the computer for Tahlequah Academy of Success C.C.R.E.A. and Tahlequah Alternative High School. Prepare and submit state drop-out reports to THS Attendance Secretary. Answer telephone greet parents and students who enter office make absentee calls to parents and issue blue slips. Respond to transcript requests maintain and update student records. Provide enrollment support to Principal. Assist and relieve administrative supervisor of paperwork and other related functions so that he/she may devote maximum attention to administrative tasks.

QUALIFICATIONS:

Knowledge:

High School graduate or G.E.D. with secretarial or business experience preferred.

Skills:

Must be able to type file operate business machines be computer literate and be able to keep accurate records and reports.

Machines/Equipment:

Computer printer typewriter copy machine telephone.

ESSENTIAL JOB FUNCTIONS:

Greet public and students answer telephone set up appointments for parents/teachers/administrator.
Serve as receptionist/secretary to the Principal. Type memos and all correspondence for the Principal and proofread accurately.
Count receipt and deposit all monies for Activity Accounts.
Assist Principal with Deregulations OTAC reports and State Department of Education reports substitutes etc.
Receive and distribute all mail and supplies.
Prepare requisitions.
Order all textbooks and office supplies.
Maintain school calendar on all events and fund raisers.
Print report cards.
Collect record and return all monies for student pictures.
Provide enrollment support to Principal.
File information in student records.
Maintain office machines.
Obtain needed forms/information regarding scholarships and colleges.
Maintain student grades/transcripts.
Print absentee reports upon request.

Print labels and absentee letters daily.
Maintain daily attendance and student information for Tahlequah Academy of Success C.C.R.E.A. and Tahlequah Alternative High School.
Run Quarterly Trimester and Year-End Reports.
Print Student Attendance Registers at the end of school year.
Make changes to student handbook. Organize printing and student distribution.
Prepare and mail State Drop-Out Report monthly.
Issue blue slips to students as requested by parents or Principal.
Student Withdrawals - fill out the withdrawal form and give instructions to students and parents on the withdrawal process.
Call parents regarding unexplained or unreported student absences daily. Make a list of truant students for Principal.
Issue Work Permits to students as requested.
Maintain Special Education records eligible for destruction in compliance with the Policies & Procedures for the State of Oklahoma.
Assist with gathering Special Education records when a request for records ha been received.
Assist with secretarial duties with our Homebound Program for High School students.
Other duties as assigned by Principal and Director of Special Services.

SUPERVISOR: Alternative Education Director & Director of Special Services

Approved by Board of Education onRevisedRevised

WORK SCHEDULE

Days: 197 8 Hour Days

10 Paid Holidays

Hours:

a. Sit 6 hrs

b. Stand 1 hrs

c. Walk 1 hrs

SALARY/BENEFITS

Wages: Class: 300

Click Herefor Support Pay Scales

Fringes: Per Negotiated Agreement

Vacation: N/A

PHYSICAL REQUIREMENTS:

NOTE: For the following requirements in terms of an 8 hour workday

Occasional 1-33% Frequent 34-66% Continuous 67-100%.

MOTION:

NOT AT ALL

OCCASIONAL

FREQUENT

CONTINUOUS

a. Bend/Stoop

b. Squat/Crawl

c. Climb/Height

d. Reach above

e. Crouch/Kneel

f. Push/Pull

LIFT:

NOT AT ALL

OCCASIONAL

FREQUENT

CONTINUOUS

a. Up to 10 lbs.

b. 11-24 lbs.

c. 25-34 lbs.

d. 35-50 lbs.

e. 51-74 lbs.

f. 75-100 lbs.

g. Over 100 lbs.

REPETITIVE MOVEMENT:

FEET: Job requires employee use feet for repetitive movements i.e. operate controls

Left

Right

Both

HANDS: Job requires employee use hands for repetitive action

Simple Grasping

Yes

Firm Grasping

Yes

Full Hand

Yes

Required Experience:

JOB TITLE: Alternative Education Office ManagerJOB DESCRIPTION NARRATIVE:Perform duties which are necessary to provide students teachers and parents with necessary materials and information for a well balanced atmosphere for learning. Maintain daily attendance records in the computer for Tahlequah A...